Special Events Coordinator (1 vacancy)

City of Woodstock • Woodstock, ON

23h • CA$71,476 - CA$85,129 • Onsite

About The Position

The City of Woodstock is seeking a Special Events Coordinator to assist the Manager of Special Events in successfully coordinating, organizing, and implementing all Special Events hosted by the City. This role involves facilitating vendor coordination, managing volunteers, supporting external event organizers, identifying sponsorship opportunities, assisting with event logistics, and leading smaller-scale events. The City of Woodstock, known as the Friendly-City, offers a blend of big-city conveniences with a small-town feel, a growing population, and a strong community focus. Working for the City provides an opportunity to be part of a dedicated team, offering competitive wages, a defined benefit pension plan, training opportunities, and a great working environment.

Requirements

• Diploma and/or Degree in Recreation and Leisure, Event Management, or a related field deemed equivalent by the corporation.
• Must have class G2 Ontario Driver’s License in good standing.
• Proficient in Microsoft Office, Excel, etc.
• Must have or be willing to obtain Standard First Aid and CPR training.
• Capacity to work with minimal supervision and as part of a team,
• Ability to adapt to the daily challenges associated with a busy work environment,
• Must be a reliable self-starter and undertake all aspects of the job thoroughly and willingly,
• Excellent communication (both verbal and written) and customer service skills,
• Ability to perform a variety of physical activities and must be able to actively participate in Special Events,
• Strong problem solving, conflict management and organizational skills,
• Develop, foster and sustain effective working relationships with other City staff,
• Build, foster and sustain a positive public image,
• Ability to communicate with all event stakeholders on behalf of the City of Woodstock.

Responsibilities

• Assists the Manager of Special Events to successfully coordinate, organize and implement all Special Events hosted by the City of Woodstock.
• Facilitate vendor coordination and provide support in advance of and during special events.
• Coordinate the recruitment, scheduling, training, and overall organization of volunteers for City special events.
• Assist in the supervision of students and/or volunteers, ensuring all work is carried out in compliance with the City of Woodstock’s policies and procedures, Parks Department policies and procedures, and the Occupational Health and Safety Act and all applicable regulations.
• Provide support to external event organizers by processing required documentation and collaborating with internal departments to help ensure the successful delivery of events on City property.
• Research and identify potential sponsorship opportunities for upcoming special events.
• Assist with event setup, logistical execution, and post-event teardown.
• Lead smaller-scale events, including those delivered in partnership with the Parks Department, by coordinating logistics and communicating key information with organizers.
• Perform other related duties as assigned by the Manager of Special Events or designate.

Benefits

• Competitive Wages
• Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City
• Training opportunities to support you in this role
• A great working environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree