Special Events Coordinator

Desert Botanical Garden•Phoenix, AZ

23h•$26 - $33•Onsite

About The Position

Assist in the development, management, and execution of specific special events for the purpose of driving revenue while meeting the needs of Garden Members and attracting a new diverse audience to the Garden.

Requirements

Bachelor’s degree in nonprofit leadership, tourism management, parks and recreation management, or related field
Minimum of 1-2 years’ experience in event coordination or related field
Excellent communication skills and willingness to work as part of a team
Valid driver’s license required.
Ability to work off-hours including evenings, weekends, and/or holidays
Must be able to walk, sit, stand, stoop, kneel, bend, see, hear, speak, read, and type.
Manual dexterity and the ability to lift up to 10 pounds required.

Nice To Haves

hospitality, customer service, marketing and volunteer management experience helpful
Auction database management experience helpful

Responsibilities

Develop, plan, lead, execute, and/or assist with all Garden special events.
Develop and manage, or co-develop and co-manage, the budgets for all assigned events.
Collaborate with Event Services team to select and manage nightly Las Noches de las Luminarias entertainment lineup.
Provide planning and execution support for annual Devour Culinary Classic.
Collaborate, contract, and manage the entertainment line-up and perform other duties to provide support for the annual Dinner on the Desert fundraiser.
Assist with the entertainment and programing selection and management for other Garden special and internal events.
Contribute to interdepartmental planning meetings for the assigned events; manage interdepartmental communication for those events.
Scout and rotate new trends and talent in order to keep events and concert lineups fresh.
Negotiate performance and vendor fees, adhering to budget constraints; prepare contracts to confirm booking.
Assist when needed with other duties within the Event Services Department including Facility Rental, Beverage, and Group Tours.
Collaborate with the Marketing Department to determine intended audience, paid and unpaid advertising opportunities, and media coverage needs.
Work with the Marketing Department in the creation and editing of postcards, inserts/fliers, banners, articles, and other collateral for the purpose of event marketing.
Work closely with the Volunteer Manager to determine volunteer needs for events.
Assist with semi-annual Special Events Volunteer Training and provide information for Garden special events.
Oversee execution the day of each special event to ensure setups are performed properly, vendors are greeted and directed, the event is successful, and cleanup is done appropriately.
Use Guest survey results and evaluate the success of each special event in terms of attendance, revenue, and audience reached.