BTIG: Corporate Communications, Special Events Coordinator, Associate

U.S. Bank • New York, NY

8d

About The Position

BTIG is seeking an enthusiastic and motivated Special Events Associate to support virtual and in-person event marketing across multiple departments. The role works closely with people at all levels of BTIG to plan and coordinate conferences, panels, private dinners, and other events. The successful candidate will provide excellent customer service and manage multiple concurrent projects in a fast-paced environment. The position may require travel to in-person events as needed.

Requirements

• Bachelor's degree.
• 2–5 years of experience in event-planning logistics and meeting scheduling.
• Superior attention to detail, organization, discretion, and sound judgment.
• Strong work ethic and high standards of excellence.
• Understanding of the relationship between hospitality and client development.
• Excellent time-management skills and ability to manage multiple projects concurrently.
• Motivated self-starter able to work independently while coordinating project plans with teams.
• Ability to build internal and external relationships.
• Leadership, influencing, negotiation, and decision-making skills.
• Ability to handle varied responsibilities and work in a fast-paced environment.

Responsibilities

• Coordinate and manage planning and logistics for in-person and virtual events, including sponsorship opportunities, hosted conferences, industry conferences, panel discussions, group events, and internal events.
• Manage the calendar of upcoming events and event budgets, and maintain post-event metrics.
• Provide business unit stakeholders with timelines, feedback, and status updates.
• Prepare, communicate, and facilitate written logistical specifications, event requirements, and contracts with venues and event partners.
• Stay informed about venue developments, new venues, and speakers.
• Take on special projects and project management responsibilities as assigned.
• Coordinate with Corporate Communications to ensure BTIG branding across invitations, signage, press releases, banners, lanyards, name badges, notepads, folders, and pens; manage marketing inventory.
• Prepare post-event wrap-ups, including final attendee lists, budget reconciliation, observations, suggestions for the following year, event surveys, and debriefs with the meeting venue.
• Confirm food and beverage menus.
• Travel to in-person events as needed.

Benefits

• Healthcare, including medical, dental, and vision coverage.
• Basic term and optional term life insurance.
• Short-term and long-term disability coverage.
• Pregnancy disability and parental leave.
• 401(k) and employer-funded retirement plan.
• Paid vacation, from two to five weeks depending on salary grade and tenure.
• Up to 11 paid holiday opportunities.
• Adoption assistance.
• Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level