BTIG: Corporate Communications, Special Events Coordinator, Associate

U.S. Bank • New York, NY

9d • $100,000 - $140,000

About The Position

BTIG is seeking an enthusiastic and motivated Special Events Associate to support virtual and in-person event marketing across multiple departments. The role works closely with colleagues at all levels to plan and coordinate conferences, panels, private dinners, and other events. The successful candidate has a strong customer-service orientation and can manage a fast-paced environment while handling multiple projects at once.

Responsibilities include coordinating event planning and logistics, managing event calendars and budgets, and maintaining post-event metrics. The Associate communicates timelines and status updates to business-unit stakeholders; coordinates logistical specifications, requirements, and contracts with venues and event partners; and supports BTIG branding and marketing inventory. The role also handles post-event wrap-ups, food and beverage menus, special projects, and travel to in-person events as needed.

Requirements

• Bachelor's degree.
• 2–5 years of experience in event-planning logistics and meeting scheduling.
• Superior attention to detail, organization, discretion, and sound judgment.
• Strong work ethic and high standards of excellence.
• Understanding of the relationship between hospitality and client development.
• Excellent time-management skills and ability to manage multiple projects concurrently.
• Motivated self-starter able to work independently while coordinating project plans with teams.
• Ability to build internal and external relationships.
• Leadership, influencing, negotiation, and decision-making skills.
• Ability to adapt to varied responsibilities and work in a fast-paced environment.

Responsibilities

• Coordinate and manage planning and logistics for in-person and virtual events, including sponsorships, hosted and industry conferences, panel discussions, group events, and internal events.
• Manage the calendar of upcoming events and event budgets, and maintain post-event metrics.
• Provide business-unit stakeholders with timelines, feedback, and status updates.
• Prepare and communicate logistical specifications, event requirements, and contracts with venues and event partners; keep updated on venue developments, new venues, and speakers.
• Take on special projects and project-management responsibilities as assigned.
• Coordinate with Corporate Communications to ensure BTIG branding across invitations, signage, press releases, banners, lanyards, name badges, notepads, folders, and pens, and manage marketing inventory.
• Provide post-event wrap-ups, including final attendee lists, budget reconciliation, observations, suggestions for the following year, event surveys, and event or conference debriefs with the venue.
• Confirm food and beverage menus.
• Travel to in-person events as needed.

Benefits

• Healthcare coverage, including medical, dental, and vision.
• Basic term and optional term life insurance.
• Short-term and long-term disability insurance.
• Pregnancy disability and parental leave.
• 401(k) and employer-funded retirement plan.
• Paid vacation of two to five weeks, depending on salary grade and tenure.
• Up to 11 paid holiday opportunities.
• Adoption assistance.
• Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level