Special Events Assistant

City of Waukesha•City of Waukesha -PARK-REC & Forestry - 1900 Aviation Drive Waukesha, WI

8d•Onsite

About The Position

This is a yearlong position classified as part-time, seasonal. The Special Events Assistant assists in providing community special events, serving in a supervisory capacity for these events. The role is responsible for the management of safety practices and ensuring the implementation of high-quality events.

Requirements

Must be at least 18 years of age or older
Must hold current American Red Cross CPR, First Aid and AED certification (or can obtained through the department within the first year of employment)
Ability to assign duties and supervise personnel, volunteers and contractual entertainment.
Must be able to lift

Nice To Haves

Prefer knowledge of concession stand operations, cash handling and safe food handling procedures.
Prefer college or university graduate with training in business, marketing, recreation or related area.

Responsibilities

Assists in hiring staff/volunteers for events.
Works with Recreation Supervisor to help organize, coordinate and lead the implementation of community activities.
Works with vendors to obtain prices, equipment and supplies.
Responsible for event readiness including site and facility inspections.
Assists in ensuring proper supervision of event.
Performs event set-up and take down.
Responsible for on-site public relations at Special Events.
Appropriately handles questions and concerns at the site.
Observes, enforces and explains all facility rules and regulations.
Assist in the implementation of financial procedures, ensures consistency in WPRF operational standards.
Responsible for verifying staff/volunteer hours.
Completes and submits the hours each week to Recreation Supervisor.
Attends and provides all in-service training, ongoing evaluations and staff/volunteer trainings.
Is responsible for programming including communication, scheduling staff volunteers.
Reviews current staff manual.
Ensures implementation of the facility/site emergency action plans and facility/site rules.
Communicates equipment and supply needs to the Waukesha Parks, Recreation and Forestry Department.
Ensures that the staff/volunteers follow proper procedures.
Prepares, submits records and reports as needed.
Reports immediate concerns to Recreation Supervisor - Special Events.
Completes event evaluations.
Carries out additional duties as may be assigned.