Special Events Assistant Manager

Fontainebleau Las Vegas•Las Vegas, NV

5d•$60,000 - $70,000•Onsite

About The Position

The Special Events Assistant Manager is responsible for supporting Special Events Management with creating exceptionally luxurious events that evoke the highest level of service while refining our VIP client loyalty and enhancing the timeless elegance of the Fontainebleau. The Assistant Manager will also lead the planning and execution of assigned smaller-scale events from concept through completion.

Requirements

Must be at least 21 years of age.
High School diploma or equivalent required
One (1) or more years of experience in event coordination and/or a proven track record of organizing successful events
Knowledge of event design, live events, experiences, trends, and innovation, with the ability to apply this insight to the creation of events and experiences
Extraordinary attention to detail, while working under tight deadlines
Skilled at interacting and communicating effectively with all levels of management and staff, promoters, suppliers, guests, and visitors
Must have a professional demeanor and remain calm under high pressure situations
Strong multitasking skills and adapt to quickly changing situations
Strong problem solving skills
Critical and creative thinking skills
Deadline orientated with effective time management skills
Strong communication and interpersonal skills
Must possess a high sense of urgency and be a self starter
Must be detail-oriented and highly organized
Excellent vendor relationship skills
Proficient in MS Office
Ability to provide leadership and direction contributing to the success of the organization through engaging, developing, and mentoring individuals and teams
Ability to resolve problems to the satisfaction of both the guest and the company
Ability to uphold and demonstrate the highest level of integrity in all situations and recognize standards required by a regulated business
Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to read and communicate verbally in English.
Written communication skills in English may also be required.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Experience in special events, event planning, or promotions for a large-scale resort preferred

Responsibilities

Lead the planning, coordination, and on-site execution of assigned smaller-scale events, ensuring all event details, timelines, budgets, and service standards are successfully managed from concept through post-event follow-up
Assist and support the Events Manager/Property on all event coordination and execution
Assist with the financials, timing, and regulations for the events
Understand all requirements, expectations, and regulations for each event
Coordinate with vendors and partners during the event planning process to ensure all details of each event are in order
Assist with event set-up, tear down, and follow-up processes
Assist with ensuring all specifics related to each event are on-site and/or with partners for the successful execution of each event
Support Management with reviewing, writing, proofing, receiving, and distributing brand collateral
Research and ultimately input purchase orders for gift ideas, décor concepts, entertainment ideas, emerging artist, and general promotional items
Maintain an updated inventory of all event-related materials and department owned goods
Review proposals and itineraries to ensure accuracy
Assist with executing requirements for décor, entertainment, space, and any other event specific needs
Aid with the organization of all tasks related to each event, while being aware of both internal and external deadlines
Maintain accurate event files and expenses and submit final reports in a timely manner
Communicate accurately and effectively with support departments and outside vendors to ensure all event details are known
Attend events and actively assist in overall event supervision and act quickly to resolve issues
Train for third-party employees on event specific SOPs for events as deemed necessary
Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary.