Special Education Secretary
ESC Region 11•White Settlement, TX
•Onsite
About The Position
Provide confidential clerical, organizational, and administrative support to the Special Education Department to ensure efficient operation of special education programs, compliance documentation, ARD processes, and communication with campuses, staff, and parents.
Requirements
- High school diploma or GED required
- Strong organizational and clerical skills
- Ability to maintain confidentiality of student records and sensitive information
- Proficient in Microsoft Office, Google Workspace, and student information systems
- Strong interpersonal and communication skills
- Ability to manage multiple deadlines and priorities
Nice To Haves
- Associate degree or business/office training preferred
- Knowledge of special education terminology and processes preferred
- Prior clerical or administrative assistant experience preferred
- Experience in public education or special education setting preferred
Responsibilities
- Maintain confidential special education records and student files in compliance with FERPA and district procedures.
- Prepare, organize, and distribute ARD committee documents and notices.
- Schedule ARD meetings and coordinate calendars with staff, parents, and related service providers.
- Assist with PEIMS and special education data entry as assigned.
- Process purchase orders, requisitions, and departmental paperwork.
- Maintain accurate records for evaluations, referrals, and compliance timelines.
- Assist with Medicaid billing documentation or SHARS-related paperwork as assigned.
- Answer phones, assist parents and staff, and respond to inquiries in a professional manner.
- Prepare correspondence, reports, spreadsheets, and presentations as requested.
- Monitor timelines for evaluations, annual ARDs, and compliance requirements.
- Assist with maintaining documentation required by TEA and district procedures.
- Ensure records are filed and retained according to district and state guidelines.
- Serve as liaison between campuses, parents, diagnosticians, teachers, therapists, and administrators.
- Support campus staff with special education paperwork and procedural questions.
- Maintain positive and professional working relationships with staff and families.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
