Secretary-Special Education

Madison City Schools • Madison, AL

1d • Onsite

About The Position

This position serves as a Secretary for the Special Education department, responsible for managing administrative tasks, maintaining records, and supporting the department's operations. The role requires strong organizational skills, proficiency in various software applications, and the ability to handle confidential information with discretion. The secretary will interact with employees, parents/guardians, and external agencies, ensuring smooth communication and efficient workflow within the department. This role is crucial for maintaining compliance with state and federal guidelines regarding special education records and programs.

Requirements

• High School diploma or GED
• Clerical experience preferred
• Proficient in Google Workspace applications, including Docs, Sheets, Slides, and Gmail.
• Experience with school/special education records
• Organizing and coordinating skills
• Knowledge of budgetary process
• Knowledge of organizational structure, work flow and operating procedures
• Ability to keep business matters confidential
• Ability to type 50 words per minute
• Proficiency in Google Workspace applications, including Docs, Sheets, Slides, Gmail, and PowerSchool Special Programs.
• Ability to deal with people in person and on the telephone in a pleasant and courteous manner
• Ability to create, compose and edit written material
• Ability to organize materials and maintain accurate records
• Ability to distribute documents in an efficient manner
• Ability to maintain and establish effective relationships within the workplace
• Skills in organizing resources and establishing priorities
• Knowledge of structure, policies and procedures of a large organization
• Ability to coordinate and organize meetings and special events
• Seasoned professional secretary to manage multiple priorities and to interact with a variety of people, professionals and organizational entities
• Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy

Nice To Haves

• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Responsibilities

• Answer all telephone calls, emails and take messages.
• Collect and manage mail in an efficient and effective manner.
• Establish and maintain databases as required.
• Prepare reports and assist with projects as necessary.
• Maintain annual special education budget as necessary.
• Prepare emails and other correspondence as necessary.
• Maintain applicable electronic databases, files and programs as directed.
• Maintain confidentiality and follow proper procedures with special education files.
• Meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy.
• Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up.
• Maintain all special education program records in compliance with State, Federal and District guidelines.
• Assist with the organization of the Extended School Year Program.
• Process expense claims, invoices and purchase orders for the special education staff/program.
• Maintain inventory and order all department supplies and equipment.
• Process all contracts with non-public agencies and specialists providing services for SPED Department.
• Perform other related duties as assigned.

Benefits

• Salary based on employment for complete year
• Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED