Special Education Records Coordinator

Vertex Education•Chandler, AZ

8d•Hybrid

About The Position

Vertex Education is seeking a Special Education Records Coordinator to assist the ESS Compliance Coordinator in ensuring all Special Education files are in compliance. This role involves tracking and maintaining Special Education student enrollments across all campuses, managing original special education & 504 files, and updating relevant parties on due dates. The position also includes creating and managing charts, documents, and reports, assisting with data collection, and processing invoices and requisitions for the ESS Department. Additionally, the coordinator will manage reports within e-IEP PRO, attend department meetings to record minutes, process enrollments, and provide records for all special education and 504 record requests in a timely manner. Other duties as assigned by the ESS Compliance Coordinator are also part of this role.

Requirements

Associate’s Degree preferred (not required).
IVP Level One Fingerprint Clearance Card.
Two or more years of experience in a school environment.
Two or more years of experience in a customer service related field.
Experience with e-IEP PRO and PowerSchool preferred.
Experience in providing customer service support.
Excellent computer skills, proficient in Microsoft Office suite.
Knowledge of Legacy policy and procedures.
Proficiency in the English Language.
Strong client-facing and communication skills.
Excellent troubleshooting and multi-tasking skills.
Customer service orientation.
Personable.
Positive attitude.
Able to embrace Vertex’s mission, vision, and values.
Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

Nice To Haves

Associate's Degree

Responsibilities

Manages original special education & 504 files for all campuses.
Track and update the appropriate parties regarding due dates.
Create and manage charts, documents, and reports as needed.
Assist Compliance Coordinator and Director with data collection activities.
Receive and processes all invoices and requisitions for contracted services, department supplies, and instructional materials.
Receives and processes any/all purchases the ESS Department makes.
Manages reports within e-IEP PRO.
Attend department meetings and trainings to record minutes, as needed.
Processes enrollments from all school campuses and requests of special education and 504 records from previous schools.
Provides records for all record requests for special education and 504 records received by the school in a timely manner.
Other duties/projects as assigned by the ESS Compliance Coordinator.