Special Education Finance Coordinator

Burbank School District 111•Burbank, IL

1d•Onsite

About The Position

The Special Education Finance Coordinator prepares and manages the annual Special Education budget and oversees the Medicaid services and staff to ensure maximization of claim reimbursements. The position also serves as the financial liaison between the Special Education Department and the Finance Department and will develop, establish, and implement Special Education fiscal and operational procedures and protocols.

Requirements

Education and experience equivalent to Associate’s degree (A.A.) or equivalent from two-year college or technical school; or one year related experience and/or training; or equivalent combination of education and experience.
Excellent organizational skills.
Competent with Microsoft Office programs.
Knowledge of special education timeline requirements.
High propensity for positive interpersonal relations.
Ability to perform several tasks concurrently under varying deadlines.
Ability to exercise tact, good judgment, and initiative in dealing with students, faculty, and the public.
Skill in operating microcomputers, word processors and peripheral equipment.
Ability to communicate clearly and concisely, both orally and in writing including clear, polite telephone communication skills.
Ability to work efficiently under minimum supervision.
Ability to identify sensitive information and maintain confidentiality.

Responsibilities

Provide oversight of the Special Education budget and finances.
Supervise and manage the implementation of the protocols, guidelines, and regulations regarding Medicaid reimbursable services.
Oversee, track, and manage personnel for Administrative Outreach and Medicaid claims.
Manage Medicaid Fee for Service claim verification and reporting data submissions in order to maximize reimbursement.
Prepare and manage the annual Special Education Budget.
Track grant and district expenditures to ensure purchases meet federal/state guidelines.
Prepare, submit, and manage the annual IDEA Grant.
Generate reports for Special Education IDEA grant quarterly claims.
Responsible for all Special Education grant reporting through ISBE.
Oversee, track and prepare data for all annual claims which include: Private Day Residential Excessive Cost Room and Board Extended School Year.
Track private placed student attendance.
Track all expenses associated with Excessive Cost student in order to maximize reimbursement.
Prepare and approve all private facility contracts with pre-approved facilities and update as needed.
Review and approve all A.E.R.O. student costs including related services.
Review and monitor Data Corrections Reports from Illinois State Board of Education for Excessive Cost, Private, and Summer School claims.
Develop, implement, and manage the Special Education purchasing and approval protocols.
Develop, implement, and manage a capital asset inventory protocol that will provide clear and concise identification of Special Education resources, equipment, and furniture.
Oversee Special Education transportation, including the negotiating of the annual renewal or preparing a request for proposal if necessary.
Other duties as assigned.