Special Education Administrative Assistant

Distinctive Schools of IL•Chicago, IL

9d•Hybrid

About The Position

This role will provide a wide variety of complex and confidential administrative and secretarial support, communicating information to Distinctive Schools staff, students, families and others as required. The position will also assist in assuring compliance of department/program activities with legal, administrative and District policy requirements.

Requirements

High School Diploma or equivalent
At least 2 years of school operations or business administration experience
Expert in Calendar Management and assessing priorities (able to identify urgent vs important)
An understanding of protocol requirements when interactive with families
Demonstrated ability to multitask and hit numerous deadlines simultaneously
Bilingual in Spanish
Proficient in cloud based technologies (Such as Google Suite)
Operate computer proficiently using advanced text processing, spreadsheet and database software to enter, manipulate, format, and retrieve information

Responsibilities

Coordinate with Case Managers to schedule IEP meetings
Send Notice of Conference to families 10 calendar days before the meeting date and document
Provide IEP documents to families
Make copies of IEP documents
Return school file to locked cabinet/room
Ensure and confirm that each student has a special education file
Verify that each IEP is current (no more than 365 calendar days since last IEP review)
Ensure all signatures are collected
Prepare and mail all necessary IEP documents
Maintain accurate and updated students files
Complete/submit Medicaid billing for eligible students
Provide translation services when needed