Special Ed Case Manager (Fully Remote)

Executive Functions, Inc • Petaluma, CA

6d • Remote

About The Position

Executive Functions, Inc., dba EF Specialists (EFS), is the most comprehensive executive function coaching company in California. We are proudly NPA-certified, partnering with school districts to design highly individualized student programs while also supporting families through private services. We’re serious about what we do—but we also believe great work happens when you enjoy the people you work with.

Under general supervision, the Special Ed Case Manager plays a critical, multi-faceted role across Special Ed Case Manager, Special Ed Liaison, and EF Specialist functions. This is not a “one-lane” job—you’ll be at the center of communication and coordination between school districts, legal teams, families, and our internal specialists. Your ability to manage details, expectations, and relationships will directly impact student success and company performance.

Requirements

• Only apply if you live in California and hold a current SPED credential.
• A natural relationship builder—you can connect with parents, students, educators, and attorneys with ease
• Organized to your core (you love a good system and don’t let details slip)
• A strong communicator who can be both empathetic and direct when needed
• Solution-oriented—you don’t just spot problems, you fix them
• Comfortable juggling multiple roles without dropping the ball
• Proactive and accountable—you own your work and follow through
• Passionate about supporting students with diverse learning needs
• Master’s degree in Education (or equivalent)
• Active Special Education credential (required)
• Minimum 2 years of case management experience in a SPED setting
• Availability during the school year is essential

Nice To Haves

• Bonus points if you can balance professionalism with a sense of humor—we appreciate both.
• 3+ years of teaching, administrative, and/or coaching experience

Responsibilities

• Provides Case Management services for specialized cases
• Coordinate services across the full care team
• Support reporting, assessments, and ongoing evaluation of student needs
• Can attend IEP meetings for our students
• Serve as the primary connection between EFS and school districts/SDP clients
• Lead initial meetings with potential clients and partners
• Clearly communicate our services, processes, and value
• Oversee active cases and ensure high-quality service delivery
• Facilitate strong, collaborative relationships between families and specialists
• Lead Family Team meetings and align expectations across all parties
• Navigate challenges with empathy, clarity, and strategic thinking
• Provide 1:1 remote executive function coaching
• Help students build skills in organization, time management, and self-advocacy
• Develop individualized plans and guide students through consistent progress
• Partner with families to troubleshoot academic and communication challenges

Benefits

• Flexible, part-time remote work
• Work with students across the globe
• 401(k) with employer match (after 6 months)
• Client Retention Bonus Plan
• Healthcare reimbursement (90 days; 15+ hrs/week)
• Technology reimbursement (based on hours)

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level