Special Assistant To Council - City

City of Oklahoma City • Oklahoma City, OK

2d • Onsite

About The Position

This position is located in the Office of the City Council within the City of Oklahoma City. The employees in this work unit are assigned to serve members of the City Council and are under the direct supervision of the City Council Chief of Staff. The Special Assistant to Council is primarily responsible for managing official communications, assignments, and activities, and providing administrative, management, analytical and research support to City Council members.

Requirements

• Knowledge of standard administrative and office management techniques, concepts and principles.
• Knowledge of the City organizational structure, department operations and program functions.
• Knowledge of managing work relationships with internal-external governmental entities, non-profits, business partners, and community groups.
• Knowledge of and skill in utilizing basic research principles and practices.
• Knowledge of the City of Oklahoma City Charter, ordinances, policies and procedures.
• Knowledge of State, County, and local Federal government organizational structure.
• Knowledge of and skill in effectively utilizing county and state web sites/systems.
• Skill in critical thinking and creativity in addressing organizational and policy issues.
• Skill in communicating verbally and in writing using tact and diplomacy.
• Skill in handling a diverse and large workload.
• Ability to establish and maintain effective working inter-agency and intra-agency relationships.
• Ability to maintain an extremely high level of confidentiality and flexibility.
• Ability to prepare reports and communications in clear and concise form.
• Ability to set priorities of work based on nature/source of request.
• Ability to work effectively as a member of a team.
• Ability to work effectively in the political arena.
• Ability to exceed position proficiency levels.
• Ability to travel.

Responsibilities

• Relaying and/or exchanging information regarding City program functions, organization, policies and ordinances to the general public and City Council members.
• Applying standard research methods and analytical support to achieve creative and innovative solutions to problems, support alternatives, provide recommendations for program, policy and procedural changes.
• Representing the assigned City Council member.
• Serving as a liaison between Council members and departmental personnel.
• Planning, coordinating and attending resident Town Halls and neighborhood meetings as requested by Council.
• Advising City Council members on departmental changes and decisions.
• Performing general administrative tasks, such as preparing comments for meetings, briefings, and speeches.
• Responding to Ward emails and Board and Commissions nominations.
• Attending community and city related meetings and city dedications.
• Maintaining current neighborhood lists, project files, contact lists and citizen request logs.
• Assisting in the orientation of newly elected Council members.
• Responding to Council and resident requests.
• Aligning work activities based on council priorities and expectations.
• Reporting on ward specific land use applications.
• Reviewing and summarizing materials for Council and committee meetings while ensuring flow of information to the Chief of Staff.
• Performing other duties as assigned.

Benefits

• Competitive pay
• An average of $22,000 annually contributed toward your benefits and retirement
• A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed