City Council Executive Assistant - District 7 Council Office

City of Austin•Austin, TX

1d•Onsite

About The Position

This is a full-time position serving as the primary point of contact for the District 7 Council Office. It acts as a liaison within the organization and with external agencies and constituents. The role is an intermediate level that assists a City Council Member, serves as an assigned liaison with other city organizations and agencies, chairs or facilitates citywide Boards or committees, and negotiates and resolves sensitive issues.

Requirements

Graduation with a Bachelor’s degree from an accredited college or university with coursework in Business Administration or Public Administration and experience in communications or public information.
Experience may substitute for education up to a maximum of four (4) years.
Knowledge of public information, marketing, public relations, media relations programs.
Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions and agencies.
Knowledge of the principles associated with the role of meeting the necessary standards of customer service.
Knowledge Federal, State and Local laws.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in handling multiple projects and prioritizing.
Skill in using computers and related software.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to interpret policies and guidelines.
Ability to write articles for publication.
Ability to work with frequent interruptions and changes in priorities.
Ability to lead and train others.
Ability to establish and maintain good working relationships with other City employees and the public.
Ability to provide excellent constituent service and work effectively with high-level elected officials, leaders of city departments, consultants, community partners and other staff.
Creative and critical thinking skills.
Strong communication and writing skills.
Ability to work with tight deadlines, handle multiple projects, and generate proactive solutions.
Attention to detail.
Self-starter and eager to learn.
Strong commitment to collaboration and team work.

Nice To Haves

Experience maintaining calendars, and coordinating staff events & meetings.
Proficiency with Microsoft Office Suite, specifically with Word, Excel, & Outlook.
Experience working in a fast-paced environment with competing deadlines.

Responsibilities

Prepares and reviews written correspondence, speeches, and other informational material.
Handles public relations and develops communications and marketing strategies.
Manages community outreach, newsletters, emails, updates, public meetings, or public forums.
Attends meetings and provides staff assistance during meetings and attends to needs and requests of Council.