Special Assets Coordinator

First Mid Bank & Trust•Jefferson City, MO

22h•$20 - $31•Onsite

About The Position

The Special Assets Coordinator provides operational, administrative, and technical support for the Bank's special assets function. The position is responsible for coordinating bankruptcy administration, OREO activities, repossession processing, charge-off and recovery maintenance, legal documentation, regulatory tracking, reporting, and core system maintenance. The role serves as a key resource supporting the management and resolution of criticized and classified assets while ensuring compliance with Bank policies, regulatory requirements, and legal obligations.

Requirements

High school education or equivalent required.
Demonstrated proficiency in banking systems, loan origination software, reporting tools, document management systems, and AI-enabled tools supporting special assets administration and workflow management.
Handle confidential information accurately, timely, and with a high level of attention to detail.
Manage a high-volume workload consisting of multiple priorities and varying tasks.
Maintain professional communication and strong interpersonal relationships with team members and internal and external customers.
Develop and apply knowledge of internal policies, procedures, and state and federal regulations governing loan servicing compliance.

Nice To Haves

Associates degree preferred or specialized education/training normally acquired through two plus years of experience.
3+ years banking or equivalent experience preferred.

Responsibilities

Coordinate legal and recovery-related activities for distressed assets, including demand letters, rights-to-cure notices, payoff statements, bankruptcy administration, repossessions, foreclosure support, and related documentation.
Execute accurate and timely core system maintenance for substandard credits including but not limited to move to OREO, repossession, accrual status, risk rating changes, officer reassignment, bankruptcy, charge offs, foreclosures and BHG post charge off disbursements and recoveries
Coordinate shared Special Assets and bankruptcy email inbox communications and workflow management.
Administer OREO portfolio operations, including utilities, insurance, tax payments, vendor management, property maintenance, and insurance reporting reconciliation.
Intake of all Special Assets mail received in branches, maintains UPS labeling system and Pitney Bowes stamp system
Coordinate Special Assets Committee activities, including downgrade tracking, attendance records, and meeting minutes.
Create, update, and maintain Special Assets procedures and documentation.
Process invoices for contractors, attorneys, and other third-party asset management vendors.
Prepare and maintain assigned monthly and quarterly reports.
Maintain electronic files through timely scanning and indexing in compliance with applicable guidelines.
Review transactions and reports to ensure accuracy and completeness.
Assist with audits by organizing and providing requested documentation.
Identify opportunities to improve workflows, reporting processes, documentation standards, and operational efficiencies within the Special Assets function.
Perform required job specific training and other duties as assigned.