Special Activities Coordinator (La Villita Historic Arts Village Events)

City of San Antonio • Tx 78205, TX

10d • Onsite

About The Position

Under general direction, the Special Activities Coordinator plans major and general activities, identifying and attracting local and out-of-town groups to use City facilities. The position may provide functional supervision over assigned staff. The work location is La Villita Historic Arts Village, 418 Villita St, San Antonio, TX 78205. The schedule is flexible and requires availability for evenings and weekends. Working conditions are primarily inside an office environment.

Requirements

• Bachelor's degree from an accredited college or university, with permitted substitutions of related full-time experience or higher education as described in the posting.
• Knowledge of basic management skills for organizing events.
• Knowledge of public relations principles, practices, and techniques.
• Knowledge of media utilization for publicizing events.
• Skill in using a personal computer and associated software programs.
• Ability to plan, coordinate, and implement various events and activities.
• Ability to project event needs to secure appropriate staff.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.
• Ability to perform the physical requirements of the position, with or without accommodations.
• Satisfactory pre-employment drug testing and background check results are required for selected applicants. Additional physical, motor vehicle record, and background checks may be conducted if required for the position.

Nice To Haves

• Experience planning, managing, and coordinating public events and activities.
• Knowledge of techniques and methods for developing employee-training programs if assigned to the Aviation Department.
• Knowledge of supervision principles, practices, and techniques if assigned to the Aviation Department.

Responsibilities

• Identify organizations with potential to use City facilities and maintain files on them.
• Establish and maintain contact with representatives of local civic groups and organizations to generate and sustain interest in special activities.
• Prepare and deliver presentations illustrating the suitability of City facilities for large special events.
• Establish and maintain administrative procedures and files for recording scheduled and projected activities.
• Develop revenue-producing programs that use available space in City facilities.
• Represent the City in supervising special activities.
• Work with the Public Relations Manager to develop media contacts, draft and distribute news releases, and prepare post-event reports.
• Perform related duties and fulfill responsibilities as required.

What This Job Offers

• Job Type: Full-time