Special Activities Coordinator - Part Time

City of San Antonio•78205, TX

12d•Onsite

About The Position

Under general direction, the Special Activities Coordinator plans major and general activities designed to identify and attract local and out-of-town groups to use City facilities. The position may provide functional supervision to assigned staff and may take a lead role in managing special events. The employee creates monthly activity calendars and coordinates activities for Department of Human Services senior centers. The position is unclassified, has no disciplinary appeal rights to the Municipal Civil Service Commission, and is subject to at-will employment. The work location will be one of the twelve City of San Antonio Comprehensive Senior Center locations. Shifts vary within operating hours of 7:00 a.m. to 7:00 p.m., Monday through Friday, for 15 hours per week. Working conditions are primarily inside an office environment.

Requirements

Bachelor's degree from an accredited college or university, subject to the stated substitution rules for related full-time experience or higher education.
Knowledge of basic management skills for organizing events.
Knowledge of public relations principles, practices, and techniques.
Knowledge of media types and their use for publicizing events.
Skill in using a personal computer and associated software programs.
Ability to plan, coordinate, and implement various events and activities.
Ability to project event needs to secure appropriate staff.
Ability to communicate clearly and effectively.
Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.
Ability to perform all physical requirements of the position, with or without accommodations.
Satisfactory pre-employment drug testing and background check results are required for selected applicants.

Nice To Haves

Bilingual in English and Spanish.
Experience planning, organizing, and coordinating programs, events, and recreational activities.
Experience working with senior community members.

Responsibilities

Identify organizations with potential to use City facilities and maintain files on them.
Establish and maintain contact with representatives of local civic groups and organizations to generate and sustain interest in special activities.
Create monthly activity calendars and coordinate activities for Department of Human Services senior centers.
Take a leading role in managing special events for the division as needed.
Prepare and give presentations illustrating the suitability of City facilities for large special events.
Establish and maintain administrative procedures and files for recording scheduled and projected activities.
Develop programs that use available City facilities for varied revenue-producing activities.
Represent the City in supervising special activities.
Work with the Public Relations Manager to develop media contacts, draft and distribute news releases, and prepare post-event reports.
Perform related duties and fulfill responsibilities as required.