Space Planning/Real Estate Admin

APS • Phoenix, AZ

9d • Hybrid

About The Position

The Space Planning/Real Estate Administrator helps ensure APS facilities are used effectively, safely, and strategically to support employees and business operations. This role balances space planning, workplace design, and real estate administration to maximize the value of company-owned and leased properties. By creating efficient work environments, maintaining regulatory compliance, and supporting sound real estate decisions, this position contributes to APS’s ability to reliably serve customers and communities.

Requirements

• Experience in space planning, interior design, architecture, or a related field, with the ability to develop practical solutions to complex facility challenges.
• Strong analytical skills with experience using data to establish standards, evaluate trends, and support business decisions.
• Proficient in various furniture systems for both design purposes and specification of products.
• Proficiency with workplace planning and facility management technologies such as Excel, AutoCAD, IWMS, ArcGIS Indoors, Meridian, Maximo, CAFM systems, or similar tools.
• Emphasis on proficiency with AutoCAD as this position provides support to the department with furniture system and floorplan design concepts for customer socialization as well as block plan support.
• Working knowledge and proven experience of real estate administration, lease management, and property-related processes.
• Understanding of ADA requirements, OSHA regulations, fire and life safety codes, and architectural drawings.
• A collaborative professional who communicates effectively, builds strong relationships, and balances business needs with long-term strategic goals.
• Bachelor's degree in Interior Design, Architecture or other job related field from an accredited college or university plus five (5) years experience in design and/or architecture.
• In lieu of bachelor's degree, combination of college coursework and/or experience in design and/or architecture equaling nine (9) years.

Nice To Haves

• Experience in standards development based on both quantitative and qualitative data and analysis.
• Mastery of computer applications such as Excel, AutoCAD, Integrated Workplace Management System (IWMS), and Computer Aided Facility Management software (CAFM).
• Experience in Real Estate and Real Property Administration.
• Knowledge of Americans with Disabilities Act (ADA) compliance, Occupational Safety and Health Administration (OSHA) regulations, fire and safety codes, architectural drawings.

Responsibilities

• Partner with business leaders and teams to understand workspace needs and develop solutions that support productivity, collaboration, and future growth.
• Analyze facility data and trends to identify opportunities for improved space utilization, occupancy planning, and workplace effectiveness.
• Ensure office layouts and facility changes meet safety, accessibility, and regulatory requirements, including ADA and OSHA standards.
• Provide guidance and expertise on space planning standards, workplace design, and facility-related best practices.
• Manage real estate and property administration activities, helping protect and maximize the value of APS’s leased and owned assets.
• Conduct research and financial analysis to support real estate decisions, lease administration, facility planning, and property-related initiatives.
• Meets with internal clients to identify and resolve space-planning conflicts.
• Monitors major space/design requests to ensure consistency with strategic facilities plan.
• Identifies areas for better utilization or effectiveness of space, resources and safety.
• Ensures all changes are in compliance with OSHA and ADA requirements.
• Develops, maintains, and reports data/measurements concerning occupancy, vacancies and square footage per person.
• Submits data to third party organizations for benchmarking purposes.
• Provides benchmark data concerning space allocation and forecasting.
• Performs special feasibility, business activity and consolidation studies.
• Develops solutions and alternatives to difficult problems relating to space utilization and constraints utilizing knowledge of industry practices, standards and company policies.
• Serves as technical resource to other staff members in developing analysis and interpretation of standards and policies to ensure compliance with interior standards and guidelines.
• Supports the Facilities Planning and Project Management groups with CAD support in creating furniture floorplan concepts.
• Manages numerous company-owned rental property rights by overseeing the Real Property administration of the facilities.
• Determines internal client's real property requirements and needs.
• Coordinates the necessary activities with the company's external Real Estate Strategic Partner.
• Reviews and verifies applicable rental, maintenance and operating expenses for company facilities to protect the company's total tenant rights.
• Coordinates and administers Real Property leases for general facilities to ensure strict compliance to all lease terms and conditions and ensure consistency with other Real Estate functions.
• Pays rents and leases to ensure payments are made in accordance to contracts.
• Supports operating budget submission for recurring budgets.

Benefits

• The company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level