Space Manager
About The Position
The Real Estate Services (RES) Line of Service of the Department of Citywide Administrative Services (DCAS) is the real estate arm of the City of New York. The Strategic Planning (SP) Unit within RES leads efforts to consolidate the citywide real estate portfolio, partnering with other teams to develop and implement projects that deliver cost savings. This unit oversees the entire project life cycle for space consolidation or relinquishment, from concept development to implementation. The unit also drives process and operational improvements for RES, including developing RFPs and implementing new technology. The RES Strategic Planning unit is seeking a Space Analyst to fulfill the functions of a Space Manager. The Space Manager is responsible for maintaining an inventory of City-owned and leased real estate, documenting changes in occupancy and utilization, creating and updating CAD drawings/architectural floor plans, and developing and maintaining a comprehensive database of space inventory. The Space Management team conducts continuous space surveys to evaluate headcount and utilization for optimal space use. Strategic Planning analyzes these results to identify spaces that can accommodate additional staff through redesign, consolidation, space reallocation, or relinquishment. Team members collaborate with Facilities Management, Leasing, and Workplace Services on space management initiatives and explore opportunities to optimize and create new spaces.
Requirements
- A baccalaureate degree from an accredited college or university and one year of satisfactory, full-time experience in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes. Such experience must have included projects requiring knowledge of construction needs and cost, installation of computer equipment and telephone communication systems, and building standards and leasing procedures.
- OR A four-year high school diploma or its educational equivalent and five years of satisfactory, full-time experience, as described above. College education may be substituted for up to four years of experience on the basis of 30 semester credits for one year. However, all candidates must have one year of experience as described above.
- To be qualified for assignment to Assignment Level II, individuals must have two additional years of the experience described above, as follows: a) A baccalaureate degree and three years of satisfactory, full-time experience as described above; or b) A four year high school diploma or its educational equivalent and seven years of satisfactory, full-time experience, as described above.
Nice To Haves
- Experience with Archibus software.
- Proficiency in AutoCAD.
- Experience in portfolio planning and management.
- Knowledge of zoning and land use analyses.
- Experience with developing RFPs for leased real estate.
Responsibilities
- Conduct site visits and walk-throughs to assist in the analysis of the spatial organization and efficient utilization of the City’s real estate portfolio.
- Analyze results of walk-throughs to identify spaces with potential to accommodate additional staff through restacking, redesign, and/or relocation. Propose spaces for relinquishment.
- Develop space studies to propose projects directed to realizing office space maximum utilization.
- Create and update AutoCAD as-built drawings and furniture layouts.
- Enter floor plans and occupancy information into PPM’s database using Archibus.
- Conduct periodic surveys to ensure the accuracy of the space inventory data and enter updates to AutoCAD and Archibus files.
- Prepare reports on building data, organizational data, and occupancy.
Benefits
- Flexible work up to two days per week, pursuant to the Remote Work Pilot Program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
