Space Manager

City of New York • New York City, NY

2d • Hybrid

About The Position

The Real Estate Services (RES) Line of Service of the Department of Citywide Administrative Services (DCAS) is the real estate arm of the City of New York. The RES Line of Service meets the different real estate needs of City agencies including negotiation of leases; architectural design and project management for construction and renovations of over 22 million square feet of leased space and 15 million square feet of City-owned space; acquisition and disposition of real estate; performing zoning and land use analyses; enforcement of space standards in office design; and overseeing the equitable allocation of city-owned and leased space for agency use. The Strategic Planning (SP) Unit leads efforts to consolidate the citywide real estate portfolio, partnering with other teams in RES, City agencies, and the Office of Management and Budget (OMB) to develop and implement projects that deliver cost savings for the City of New York. The Strategic Planning Unit oversees the entire life cycle of a project to consolidate or relinquish space, including creating the initial concept, developing timelines, design documents and cost estimates, obtaining buy-in from agency partners, and managing implementation. The unit also leads process and operational improvements for RES, such as developing RFPs for leased real estate and implementing new technology to enhance project tracking and reporting. RES Strategic Planning seeks to hire a Space Analyst to fulfill the functions of Space Manager. The Space Manager is responsible for maintaining an inventory of City-owned and leased real estate, documenting changes in occupancy and utilization including creating and updating CAD drawings/architectural floor plans as well as developing and maintaining a comprehensive database of space inventory. The Space Management team is responsible for conducting continuous space surveys to evaluate head count and utilization to ensure optimal use of space. Strategic Planning analyzes results to identify spaces with potential to accommodate additional staff through redesign, consolidation, space reallocation, or relinquishment. Team members work closely with Facilities Management, Leasing, and Workplace Services teams on space management and utilization initiatives, and review opportunities to optimize and create new spaces. This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program.

Requirements

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), and one year of satisfactory, full-time experience in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes. Such experience must have included projects requiring knowledge of construction needs and cost, installation of computer equipment and telephone communication systems, and building standards and leasing procedures; or
• A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and five years of satisfactory, full-time experience, as described in “1” above. College education obtained from an accredited college or university accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), may be substituted for up to four years of experience on the basis of 30 semester credits for one year. However, all candidates must have one year of experience described in “1” above.
• To be qualified for assignment to Assignment Level II, individuals must have two additional years of the experience described in "1" above, as follows: a) A baccalaureate degree from an accredited college, and three years of satisfactory, full-time experience as described in "1" above; or b) A four year high school diploma or its educational equivalent and seven years of satisfactory, full-time experience, as described in "1" above.

Responsibilities

• Conduct site visits and walk-throughs to assist in the analysis of the spatial organization and efficient utilization of the City’s real estate portfolio.
• Analyze results of walk-throughs to identify spaces with potential to accommodate additional staff through restacking, redesign, and/or relocation. Propose spaces for relinquishment.
• Develop space studies to propose projects directed to realizing office space maximum utilization.
• Create and update AutoCAD as-built drawings and furniture layouts.
• Enter floor plans and occupancy information into PPM’s database using Archibus.
• Conduct periodic surveys to ensure the accuracy of the space inventory data and enter updates to AutoCAD and Archibus files.
• Prepare reports on building data, organizational data, and occupancy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level