Space Data Management/CAD Specialist

JLL•San Jose, CA

1d•$75,000 - $98,000•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Role Purpose As an Occupancy Planner with superior CAD drafting skills and TRIRIGA IWMS experience, you’ll be assisting with the development of migration plans and sequencing of group-level and individual moves as well as facilitate and/or resolve data processing issues identified in customer planning meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. You will create, recommend, educate, and enforce space policies/standards, procedures and protocols and notify the client of customer requested exceptions. You will get familiar with space utilization methods and presenting utilization data to drive productive spaces. You’ll need to have a great knowledge in Corporate Real Estate. In this role, you will ensure data accuracy across the TRIRIGA instance, report out on the current supply and capacity, and forecast changes as required. You’ll be charged with assembling, updating and reporting the top-down and bottoms-up data projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level.

Requirements

A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is preferred.
Minimum of 3 – 5 years of experience in a corporate real estate environment.
Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable.
Expert CAD skills and TRIRIGA IWMS system experience, as well as proficient data analytics skills with AI implementation also required.
Dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses.
Advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations), AutoCAD and TRIRIGA.
Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into Power Point for presentations to client and lines of business is highly valued.
Learn to ask the right questions to understand the underlying needs of our clients.
Be proactive and innovative with solutions for your stakeholders.
Excellent communication skills are important – both written and spoken.
Work independently, multi-task, and manage your time to meet deadlines.
Reorganize your time day to day, to deal with your team’s changing necessities and requests.
Strong interpersonal skills with an ability to interact with executive level external and internal clients.
Want to work as part of a diverse supportive and talented team.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience with interior office renovations is highly desirable.
Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into Power Point for presentations to client and lines of business is highly valued.

Responsibilities

Ensure accurate reporting of information, and foster critical relationships between various individuals and organizations communication channels will exist with: Corporate Real Estate to review and resolve planning forecast requirements, concerns and issues; Business Unit leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level; Corporate Finance group to gather top-down headcount and growth projections; Project management to review planning strategies that drive construction projects and support implementation of these projects; Key partner for move coordination and facility management teams assisting with move and space processes and implementation request as well as updates to space data and conduct facility audits; Assist other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed; Key member for allocation/chargeback cycle(s), to include all related reporting and space data update requirements; Provide input based on your comprehensive understanding of the relevant space data management systems.
Show ingenuity in all activities.