Sourcing Specialist-Hybrid

Children's Wisconsin • West Allis, WI

2d • Hybrid

About The Position

The Sourcing Specialist supports the Contract Management team with customer inquiries, workflow within the ERP environment and related tools, data preparation to identify contract opportunities, document flow between suppliers and internal customers or support services, and backup support for Supply Chain Contract Managers. The role is the Contract Management team’s first point of contact for service requests and helps coordinate escalations and work with Contract Managers as needed.

The specialist supports contract activities in Workday Strategic Sourcing, including requests, system review and signatory authority workflows, and document control. The role also monitors contract renewals and notifications, tracks negotiation progress, prepares status updates, and compiles contract management metrics and team performance KPIs with the Supply Chain Sourcing Director.

This position follows a hybrid work model: two days per week in the office and the remainder of the workweek remotely. Applicants should live within a reasonable commuting distance of the office.

Requirements

• Associate's degree in a related field.
• At least 2 years of related supply chain experience.
• Advanced planning and organizing skills, including analytical ability and negotiation skills.
• Excellent interpersonal communication skills to coordinate with suppliers, Supply Chain staff, and customer department staff, and to interact effectively with leaders, staff, physicians, and sales representatives.
• Strong personal accountability, service orientation, and sensitivity and responsiveness to user department requests.
• Intermediate computer skills and knowledge of Windows-based software, including experience with Outlook, Excel, and Word.

Nice To Haves

• Bachelor's degree in a related field.
• Experience in healthcare.
• Experience actively using Supply Chain tools, with a strong preference for Workday.
• Experience with Access and PowerPoint.

Responsibilities

• Serve as the first point of contact for Supply Chain-related service requests to the Contract Management team, including emails routed through the team inbox, and coordinate delegation when a Contract Manager’s support is needed.
• Investigate contract optimization opportunities with Contract Managers by gathering supporting analytics and metrics.
• Assist customers with inquiries, including locating contract documents, selecting transaction types in Workday, and identifying appropriate contacts for contract-related support.
• Coordinate the addition of contracts in Workday Strategic Sourcing with guidance from Contract Managers.
• Maintain Workday Strategic Sourcing contract-management workflows, from request through system review and signatory authority flow, and control documents and supporting materials in the repository.
• Monitor the Supply Chain Contract Management shared inbox and manage requests for escalation, particularly those related to negotiations or opportunities.
• Monitor the contract pipeline for renewal periods and required notifications.
• Track negotiation progress and provide routine status reports as needed or requested by Contract Managers.
• Compile contract management metrics and team performance KPIs regularly in collaboration with the Supply Chain Sourcing Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree