Sourcing Specialist

DCH Health Care Authority•Tuscaloosa, AL

18d•Onsite

About The Position

The Sourcing Specialist manages an assigned portfolio of products and services within the overall contract portfolio, potentially spanning multiple spend categories. The role negotiates agreements to optimize price, delivery, and terms; maintains vendor and contractor relationships; and works with supply chain, value analysis, and stakeholder leaders to select, implement, and communicate contracts that serve the health system. The specialist monitors market trends and benchmarks the contract portfolio, develops plans to standardize and optimize purchasing across the system, and supports sourcing strategies aligned with GPO affiliate strategies, projects, and initiatives. Performance is measured through cost containment and customer service activities. The role also leads sourcing projects and vendor management, develops and administers contracts and bids, coordinates product conversions and standardization, and collaborates with Operations and Finance on inventory and lease-purchase matters. It provides management, leadership, training, and work direction for Buyers and Portfolio Specialists, and may include direct supervision and support for professional development. The position is onsite and involves frequent contact with internal customers, vendors, and teams.

Requirements

Associate degree or higher is required.
Experience in healthcare or a related purchasing field, with progressively responsible vendor interaction involving acquisition of contracts or agreements, is required.
Three years of contracting and sourcing experience is required.
Excellent verbal and written communication, interpersonal relationship, and customer service skills are required.
Must be able to read, write legibly, speak, and comprehend English.
Must be able to lead teams and coordinate activities.
Must be able to interact with vendors and internal customers.
Must be able to perform the duties with or without reasonable accommodation.
Normal or corrected-to-normal hearing and vision are required.
Physical presence onsite is essential.

Nice To Haves

A baccalaureate degree is preferred.
Experience in a supply chain organization is preferred.
Financial acumen and the ability to create and modify spreadsheets at an intermediate level, including modeling different scenarios or outcomes, are highly preferred.
Past experience in a clinical setting is preferred.

Responsibilities

Evaluate competitive offerings to determine the best overall value for products and services.
Develop performance terms and acceptance criteria to support objective decision-making.
Lead competitive go-to-market sourcing initiatives and select appropriate sourcing tools.
Create detailed project plans, secure resources, and communicate organizational needs.
Lead vendor management and continuous improvement, including quarterly business reviews and quality assessments.
Develop, negotiate, review, revise, and execute vendor contracts while minimizing the need for legal review.
Manage consignment and vendor-managed inventory initiatives in collaboration with Operations.
Coordinate and communicate product and service conversions and standardization, and ensure timely processing of bids, group contract awards, insurance, leasing, contracting, asset management, and registrations.
Prepare information and facilitate meetings for special projects involving staff, physicians, directors, administrators, officers, and external participants.
Provide management, leadership, training, and work direction for Buyers and Portfolio Specialists.
Bid, negotiate, and award RFIs, RFQs, and RFPs; analyze complex proposals and agreements.
Maintain current knowledge of policies and procedures related to Purchasing, Finance, Consulting, HIPAA, GPO, and Meditech Software.
Work with Finance to analyze lease-purchase capital options and maximize return on investment.
Prepare and issue purchase orders and contracts.
Administer contracts, agreements, bids, and leases throughout their lifespans.
Ensure purchasing practices comply with applicable laws, policies, ethical principles, and standards.
Identify opportunities for price reduction and cost containment using products, services, software, tools, and technology platforms.
Develop and manage effective relationships with internal departments and suppliers.
Take a leadership role in supply chain, including possible direct supervision, delegation of projects and tasks, and support for employee growth and development.
Manage front-line operations in the area of accountability to meet or exceed departmental goals, the five keys of excellence, and the DCH Mission and Vision.
Maintain performance, patient and employee satisfaction, and financial standards outlined in the performance evaluation.
Comply with Employee Handbook requirements, DCH Behavioral Standards, and all DCH Health System policies and procedures.
Perform essential job functions in a manner that protects patient, visitor, and employee safety; identify unsafe practices and take appropriate action to reduce risks and hazards.
Use electronic mail, time and attendance software, learning management software, and the intranet.
Perform other duties as assigned.