Sourcing Manager, Meetings & Events

Navan•Austin, TX

10h

About The Position

As a Sourcing Manager at Navan, you will help build version 2.0 of the sourcing team and help clients find suitable venues, hotels, and locations for their events. Working between sales and managed services, you will anticipate, support, and analyze client sourcing needs. The role focuses on reducing time-to-source, improving sourcing accuracy, and informing product development as the company grows. You will own hotel sourcing from client kickoff and RFPs through signed contracts, including contract review and negotiation. You will work with event planners, clients, supply partners, sales, and partnerships to fulfill event requirements, improve sourcing operations, support revenue growth, and advance Navan’s self-serve and full-event-management offerings. During the first 30 days, you will learn the Navan product and SOPs, build relationships with global events and offshore sourcing teams, complete onboarding, and begin sourcing active events. Within 60 days, you will provide product and partner feedback, contribute to projects that streamline sourcing, and develop a full understanding of self-serve, full event management, and M&E the Navan Way. Within 90 days, you will become a trusted sourcer for the events team, build strong relationships with hotel partners and clients, and begin owning projects to elevate the sourcing process.

Requirements

5+ years of end-to-end event management experience, with a heavy focus on sourcing, vendor coordination, execution, and budget management.
3–5 years of direct experience working within hotels or the hospitality industry.
Deep regional or nationwide knowledge of hotel brands and property tiers to negotiate competitive deals, add-ons, and concessions.
Ability to communicate confidently with clients face to face and build strong, lasting relationships.
Proven ability to manage high-volume projects, prioritize high-impact tasks, and remain calm under pressure in a fast-paced environment.
Strong communication, negotiation, and executive presence, with the ability to present effectively to senior leaders.
Exceptional adaptability and creative problem-solving skills, with a commitment to high-quality outputs and follow-through.
Willingness to travel roughly 6–8 nights per year for team and client connections.

Responsibilities

Own the full hotel sourcing process from client kickoff and RFPs through signed contracts, including contract terms and negotiation.
Partner with event planners to assess and fulfill client event briefs and sourcing requirements.
Communicate with clients, present options and solutions, and explain recommendations.
Negotiate and review hotel contracts to ensure terms align with business needs and objectives.
Collaborate with supply partners to improve RFP accuracy, minimize sourcing errors, and reduce time-to-source.
Partner with the sales team to identify opportunities and support revenue growth.
Monitor and analyze the sourcing funnel to identify operational efficiencies, growth areas, and potential blockers.
Drive continuous process improvement and document team best practices.
Maintain a feedback loop with the partnerships team about hotel performance and partner feedback.
Help advance Navan’s event offerings across self-serve and full-event-management models.
Learn the Navan product and SOPs, build relationships with global events and offshore sourcing teams, and source active events during onboarding.
Provide product and partner feedback and contribute to sourcing-streamlining projects.
Build strong relationships with hotel partners and clients and own projects that improve the sourcing process.
Travel roughly 6–8 nights per year for team and client connections.