Sourcing Coordinator

PAN-OSTON COMPANY•Bowling Green, KY

4d•Onsite

About The Position

Pan-Oston Company is an industry leader in providing metal and wood fixtures to some of retail's largest members and is a Houchens Industries Employee-Owned Company. The Sourcing Coordinator provides administrative and operational support to the sourcing team to ensure timely communication with suppliers, accurate data management, and efficient execution of day-to-day sourcing activities. This role plays a key part in supporting supplier coordination, quote tracking, and internal communication as the organization scales.

Requirements

Strong organizational and follow-up skills
Clear and professional written communication
Comfortable working in Excel (basic formulas, tracking logs)
Ability to manage multiple requests and priorities
Detail-oriented with strong data accuracy
Team-oriented mindset with willingness to learn

Responsibilities

Send RFQs (requests for quote) to suppliers and follow up on outstanding responses
Communicate with vendors on order status, lead times, and basic inquiries
Route supplier questions to the appropriate internal team
Enter and maintain supplier quotes in ERP/WMS systems (e.g., Wisys)
Track quote status and ensure timely updates
Maintain organized digital records of supplier communications and pricing
Support supplier onboarding by collecting required documentation
Prepare basic comparison sheets for sourcing team review
Assist with updating approved vendor lists and sourcing databases
Work with engineering, operations, and customer service to gather required sourcing information
Ensure all necessary details are included before RFQs are issued
Maintain simple trackers for open quotes, supplier responses, and lead times
Flag delays, missing information, or risks to the sourcing lead
Follow established sourcing workflows and templates
Identify opportunities to improve organization and response times
Perform additional administrative or support tasks as assigned