Sourcing Buyer

PROMESA R.H.C.F.•New York, NY

About The Position

The Sr. Sourcing Buyer provides managerial level support to a growing Sourcing department. The primary function of this role is to assist with the costing/placement of orders. The Sr. Sourcing Buyer is responsible for order placement and monitoring to ensure delivery of products and services to end users. Provide customer service support to departments both on and off campus. Communicating with Department about delivery/ ETA, returns, missing items, wrong items, or any discrepancies. Working with Suppliers for order follow-up and product research. This position will be involved with various projects to improve the process of the Procurement Operations.

Requirements

High school Diploma or equivalent education required.
Minimum one year of purchasing experience.
Knowledge of purchasing requirements and how to use purchasing equipment.
Demonstrates attention to detail.
Strong interpersonal skills.
Proven ability to work within a minimal supervision, fast-paced environment.

Responsibilities

Manage day-to-day activities of growing purchasing team.
Participate in Process improvement and development of purchasing department.
Responsible for communication on any critical order or possible order delays and relaying it across our internal sales and sourcing team.
Provide specific requirements to suppliers; track and follow up on purchase order status.
Serve as the main liaison between the sourcing buyers, vendors, and accounts payable team.
Develop and demonstrate basic product knowledge through sharing information with Buyer as a result of competitive bids.
Ensure timely delivery of merchandise through communication with Buyer, merchant teams, and external vendors.
Support Buyers in preparation of key business meetings (i.e. vendor appointments, style-outs, assortment planning).
Conduct market research on competitors' pricing, product availability, and industry trends in accordance with Acacia funding agency requirements.
Manage the inventory levels of various kinds of products, many of which have short shelf lives, long lead times, and inconsistent demand.
Work with vendors and transportation to find the most cost-efficient way to transport products.
Collaborate with related internal teams to maintain an optimum level of inventory.
Maximize profit through the development and implementation of a strategic buying plan.
Track orders and ensure timely delivery.
Enter order details (e.g., vendors, quantities, prices) into internal databases.
Maintain updated records of purchased products, delivery information.
Prepare reports on purchases, including cost analyses.
Follow up with suppliers on production schedule, shipping schedule, pending claims or quality issues, production capability issues, etc.
Replenish inventory based on historical usage, current usage, and existing inventory.
Requisitions and stores shipping materials and supplies to maintain inventory of stock.
Receives purchase orders from various buying departments.
Confirms pricing with supplier & request quotes.
Releases purchase orders via FundEz, Yardi, or ADL.
Fax or E-mail purchase orders to suppliers.
Provides support to the Acacia Network affiliates by assisting them with the process of merchandising, selection and development, sales, analysis, and vendor management.