Social Services Assistant Director I

Virginia Department of Social Services • King George, VA

2d • $49,233 - $161,277

About The Position

This is the first management level in the occupational group for Assistant Director. Employees classified as Benefit Program Manager, Social Work Program Manager, and Administrative Services Manager may also act as an Assistant Director I to a Social Service Director. The Social Services Assistant Director I class is responsible for a major program area, advises the Social Service Director on a variety of issues and undertakes special projects. Supervises supervisory staff; acts in the place of the Social Services Director when absent; Plans, organizes and directs staff / programs; Conducts meetings as necessary; Supervises, directs, and evaluates assigned staff, employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals; Monitors status of work progress and approves completed work; Consults with assigned staff, assists with complex/problem situations and provides technical expertise; Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies a procedures; Initiates any actions necessary to correct deviations or violations; Manages various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance; Answers questions and provides instruction for state/local finance departments; Provides information and answers questions relating to audits financial records or activities; coordinates state/local computer technology; Develops and maintains administrative procedures; Assures that assigned areas of responsibility are performed within budget; Monitors various service contracts; and Serves on a variety of committees. The Social Services Assistant Director I class is distinguished from the Social Services Assistant Director II by the latter having responsibility for oversight of a major division having multiple administrative and program units requiring management through managers that supervise first line program supervisors.

Requirements

• Considerable knowledge of: the principals of modern office management; supervision and training principles and practices; budget evaluation, preparation and control; accounting principles; word processing, spreadsheet and data base software packages; business management, finance, procurement, contracting, personnel and facilities management; applicable federal, state and agency regulations and policies; and agency, department or section administrative and program practices, policies and procedures.
• Skill in: operating and supervising others in the use of office equipment to include the personal computer.
• Demonstrated ability to: direct and manage staff; to communicate effectively both orally and in writing; and to plan, develop and direct administrative operations of an agency to include administrative, support and technical functions; manage multiple areas of responsibility; interpret and analyze fiscal and technical data for decision making; and establish and maintain effective working relationships with employees, supervisors and the general public.
• Bachelor’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Demonstrated Leadership, Supervision and LDSS Program Management Experience

Nice To Haves

• Experience ensuring LDSS compliance with applicable Code of Virginia, Virginia Administrative Code, King George Financial & Procurement Policy, & VDSS Guidance Manuals (including but not limited to LDSS Administrative/HR Manual, Local Board Member Handbook, Local Finance Guidelines Manual, Local Administrative Managers Handbook, SAMS Manual, State Local Security Officers Procedure Manual)
• Grant Writing
• Experience with VDSS & LDSS Financial processing, including but not limited to Children’s Services Act, LASER, Title IV-E, and payroll
• Experience with Local HR Connect, Budget Request System, & Thomas Brothers
• State & Local Budget development, monitoring, reconciliation, and development of projections
• Coordinating Local Programs (including but not limited to volunteers, sponsors, and interns)
• Experience with Community Outreach
• Local Emergency Management training and experience.

Responsibilities

• Supervises Administrative staff; acts in the place of the Social Services Director when absent;
• Plans, organizes and directs Human Resources and Financial Programs including CSA, LASER, Title IV-E, payroll;
• Conducts meetings as necessary;
• Supervises local and state audits
• Oversees Local Programs and Special Welfare Accounts
• Oversees local IT infrastructure and ensures compliance with VDSS Security
• Oversees community outreach events and customer service

What This Job Offers

• Job Type: Full-time
• Career Level: Manager