Small Tools Administrator
About The Position
Our Corporate group is currently looking to add a Small Tools Administrator to our growing team, based out of our head office in Edmonton, AB. Reporting to the Support Services Manager – Small Tools, we are seeking an organized and detail-oriented administrative professional with strong systems and data management skills to support the efficient operation of tools and equipment across the organization. This is a dynamic, hands-on role that requires a proactive self-starter capable of managing multiple competing priorities with accuracy, consistency, and operational discipline.
Requirements
- High School Diploma or equivalent
- 3 years of experience in an administrative, coordination, or asset management role
- An equivalent combination of relevant education and experience may be considered
- Advanced proficiency in Microsoft Office Suite with expert-level Excel capability
- Applicants must have legal authorization to work in Canada with no restrictions.
Nice To Haves
- Post-Secondary education in a related field
- Working knowledge of JDE or similar ERP platforms
- Familiarity with ToolWatch asset management software
- Experience with AI-assisted tools or automation in an administrative context
- Previous experience in a construction, fleet, or asset management environment
Responsibilities
- Provide administrative support to Small Tools leadership, ensuring day-to-day activities are aligned with overall Small Tools strategy and corporate processes and standards
- Track action items arising from meetings and operational reviews, ensuring commitments are fulfilled across teams in a timely manner
- Identify and address issues proactively, managing them through to resolution with minimal escalation
- Review, code, and process purchase orders and invoices in accordance with established procedures, including vendor setup; investigate and resolve invoice errors and discrepancies with vendors and internal stakeholders
- Procure and manage inventory of Personal Protective Equipment (PPE) and Fire Retardant (FR) clothing, including tracking and replenishment
- Create, update, and maintain asset records within ToolWatch, ensuring data integrity and completeness; monitor tool tracking including current test date requirements and associated compliance documentation
- Process asset disposals and inter-company and inter-regional transfers, including preparation of all required documentation
- Support financial and operational reconciliations, asset summaries, and variance analyses; compile and distribute tool performance and status reports to relevant stakeholders
- Coordinate management of policy documentation, certificates of insurance, and claims administration at the corporate level; maintain document control systems ensuring records are current, organized, and accessible
Benefits
- 5% RRSP matching program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
