Skin Clinic Administrator

HealthOne • Toronto, ON

17h • Onsite

About The Position

HealthOne is seeking a Skin Clinic Administrator to join our growing team! HealthOne Skin Clinic is one of up to eight departments found at most of our locations and is boutique medical aesthetics practice. We are currently equipped to offer a variety skin rejuvenation services as well as treatment for medical skin conditions. In this exciting opportunity, you will play an integral role in ensuring the smooth day-to-day operations of the practice and a memorable experience for all visitors of our Skin Clinic.

Requirements

• 1+ years of guest services experience, ideally in the cosmetic industry
• High degree of professionalism, with impeccable communication and client-focused skills
• Excellent organizational skills, keen attention to detail and a reputation for being flexible & hard-working
• Ability to work independently or within a team and thrive in either environment
• Tech savvy and proficient with MS Office (Word, Excel, Outlook)
• Ability to work weekends and evenings based on business needs

Nice To Haves

• Experience using a CRM/EMR, specifically Jane software
• Post-secondary education or proven personal interest in Spa Management or similar topic

Responsibilities

• Engage compassionately with our patients to ensure they feel welcomed, accommodated, and encounter a 5-star experience at all times.
• Efficiently handle all front desk tasks with pristine attention to detail, including but not limited to appointment scheduling, confirmations, billing and payment, and data entry.
• Contribute to smooth clinic flow and overall success of the business by providing reliable administrative support, adhering to policies & procedures and participating in goal achievement.
• Actively seek out opportunities to improve and expand our patients’ experience in the clinic, while assisting the management team to maximize clinic performance and growth.

Benefits

• Supportive & positive leadership team
• Work within a modern facility in downtown Toronto
• Opportunities for continuous development
• Regular staff engagement events including themed days, monthly birthday lunches, and other team building experiences
• Team member discount program on all services & products offered at HealthOne (Dental, Optometry, Skin Care, Massage, Psychotherapy, etc.)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed