Site Supervisor- Before/After School Program

RVR YMCA•Williamsport, PA

3h•$13 - $16•Onsite

About The Position

The Site Supervisor leads a designated area in an elementary school-based before- and after-school child care program, planning and supervising activities that reflect the needs, ages, developmental levels, and interests of school-age children. The role includes opening and closing the site, maintaining positive relationships with children, parents, teachers, and school district personnel, and supervising assistant teachers. The position may be for the nine-month school year or the three-month summer program; the supervisor may choose to work both programs. The Site Supervisor is responsible for program planning and delivery, parent and school communication, staff guidance, attendance and meal reporting, child safety and health, records, supplies, cleanliness, food service, and compliance with YMCA, school, and licensing requirements. Duties may vary depending on enrollment, ages served, operating hours, and the requirements of each school. The position usually involves a split shift and may require availability on school in-service days, vacations, snow delays, early dismissals, and school closings as directed by the school age director.

Requirements

Qualifying education or credentials: a bachelor's degree and/or teaching certification in Early Childhood Education, Child Development, Special Education, or Elementary Education; or an associate's degree or equivalent in one of these fields; or a CDA and two years of work experience related to the care and development of children.
Meet Act 33 requirements, including Child Abuse History documentation (Form CY-113), Criminal History documentation (Form SP4-164), and FBI fingerprinting.
Complete a biennial physical examination and an initial TB (Mantoux) test, and be free from infectious or communicable disease.
Ability to work with and relate well to young children and coworkers.
Ability to supervise adults.
Complete New Staff Orientation and mandated reporter training before starting in the classroom.
Obtain CPR, First Aid, and AED certifications within 30 days of hire.
Ability to plan, organize, and implement age-appropriate and developmentally appropriate program activities.
Previous experience with diverse populations and ability to develop positive, authentic relationships with people from different backgrounds.

Responsibilities

Plan and implement developmentally appropriate activities using the YMCA School Age Care Curriculum, including weekly lesson plans with documented learning standards, outdoor opportunities when weather permits, and at least one structured activity each day.
Set and post rules and limits; use firm, consistent, fair, and positive behavior guidance; support children with special needs and help them gain peer acceptance.
Build meaningful, regular interactions with children, offer varied choices and experiences, and serve as a positive role model.
Prepare and distribute monthly parent newsletters and conduct parent conferences within 45 days of enrollment, at least twice during the school year, and as needed.
Respond professionally and promptly to parent questions, concerns, and complaints, and regularly share relevant program and child information with parents and school district personnel.
Represent the YMCA responsibly and maintain positive working relationships with families, school personnel, and staff.
Supervise assistant teachers, provide ongoing guidance and support, conduct biannual formal evaluations and staff conferences as needed, assign staff duties cooperatively, and involve assistant teachers in program planning.
Maintain accurate weekly and monthly attendance and meal counts; plan breakfast and snack menus in accordance with CACFP guidelines.
Use the ADP time system or maintain accurate timesheets; calculate and approve assistant teacher timesheets when needed and submit timesheets weekly.
Submit weekly attendance and payments to the school age director at the beginning of each week.
Submit monthly attendance and meal counts, menus, lesson plans, accident reports and tracking forms, illness tracking forms, and health and safety checklists by the second business day of the new month.
Report accidents to the school age director immediately by phone and submit written reports within 24 hours; report changes to staff contact and emergency information.
Supervise children at all times and keep track of the number in care; escort children safely to and from school where applicable.
Maintain confidentiality of information about children and families; administer first aid and medication when necessary, record medication, and keep the first aid kit stocked.
Contact parents when an expected after-school child does not arrive at the designated meeting place; conduct and record fire drills at least every 60 days.
Follow DHS child care licensing requirements, keep emergency contact sheets updated every six months, and take emergency information and the first aid kit whenever children leave the premises.
Obtain food from the YMCA and order additional food from the cook with at least two days' notice; pick up special orders on delivery day.
Keep the program area and classroom neat and clean, including cleaning tables and spills and sweeping as needed.
Attend and participate in monthly staff meetings and required trainings; secure buildings at sites where the supervisor has keys.
Maintain appropriate site supply levels, prepare and serve daily breakfast and snacks according to CACFP guidelines, and complete a quarterly service project.
Maintain complete child records, including physicals, immunizations, emergency contacts, and parental consents.
Prevent unauthorized access to or use of program food, supplies, and equipment; maintain an inventory of site equipment, toys, games, and materials.
Maintain the petty cash account, process receipts with petty cash slips, and document items purchased and their intended use.
Be available to work on school in-service days, vacations, snow delays, early dismissals, and school closings as required by the school age director.
Operate the site according to YMCA Child Care Services guidelines and site contractual agreements; follow the agency dress code, Employee Handbook, and Policy and Procedure Manual.