Site Property Manager (31422)

WESTMINSTER COMPANY•Vanceboro, NC

23d•Onsite

About The Position

This position is responsible for all day-to-day operations of the property. The Site Property Manager oversees leasing activities, administrative tasks, and financial operations to ensure the property runs smoothly and efficiently.

Requirements

Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Section 8 or Tax Credit Experience
Basic knowledge of standard office equipment
Basic knowledge of computers
Completed high school diploma or equivalent
Must attend required training

Nice To Haves

Property Management license, preferred

Responsibilities

Presents the property and sample apartments to prospective residents.
Completes required paperwork accurately for leasing activities.
Selects residents based on property guidelines and processes applicants.
Coordinates move-in and move-out processes.
Ensures residents comply with lease provisions and initiates lease termination proceedings when necessary.
Receives rent, security deposits, and other income from residents, prepares receipts, and makes daily bank deposits.
Bills residents for damages, late charges, NSF charges, and other miscellaneous charges.
Ensures only eligible applicants are admitted as residents.
Markets the property in accordance with the Affirmative Fair Housing Marketing plan.
Performs interior unit inspections and informs RPM of needs and violations.
Ensures turnover units are made ready for occupancy within an average of five days.
Recertifies/renews leases in accordance with company policy and/or regulatory agency guidelines.
Processes evictions, including completing documentation, serving notices, and attending court hearings.
Maintains a safe environment throughout the project and ensures maintenance staff knows and follows safety standards.
Advises residents of the need to notify management of safety hazards.
Maintains an adequate inventory of supplies and forms.
Completes and distributes required information and reports in a timely manner.
Notifies RPM and Safety Officer of incidents (fire, work-related injury, resident injury/damage) within 24 hours with a written report.
Conducts all performance in a professional manner within the limits of authority.
Publishes and distributes a periodic newsletter to residents.
Involves residents in a neighborhood network, if applicable.
Maintains resident files in accordance with company guidelines.
Verifies insurance and monitors performance on all contracted work.
Ensures the property’s grounds are continuously maintained.
Ensures work orders are completed properly and in a timely and professional manner.
Carries out supervisory duties and responsibilities for subordinate staff.
Ensures an effective “after hour” emergency system is in place.
Ensures a high level of confidentiality.
Ensures the property operates within budget and meets or exceeds targets.
Collects delinquent amounts for current and previous residents.
Ensures all purchasing for the property is within the approved budget.
Prepares invoices for payment within 24 hours of receipt.
Receives approval for all purchases in excess of $500 limit in advance.
Actively participates in the budget development and approval process.