Site Office Manager

E-J Electric Installation Co.•Saline, MI

2d•$60,000 - $80,000•Onsite

About The Position

E-J Electric Installation Co. is seeking a highly organized and resourceful Office Manager to provide dedicated support to the project team in Saline, Michigan. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage competing priorities across several senior leaders at once. This role involves managing the commercial and logistical support tasks associated with the Barn (data center) Project Site Office, including the administration of hiring members of the IBEW and maintaining employment and layoff documentation for them. The position also requires preparing, formatting, and proofreading correspondence, presentations, and reports, assisting with meeting preparation, and coordinating office staff-related events.

Requirements

5+ years of experience managing an office, including facility service contracts and administration of a hiring process
Exceptional organizational skills with strong attention to detail
Excellent written and verbal communication skills
Ability to exercise sound judgment and maintain confidentiality
Proficiency in Microsoft 365
Strong multitasking abilities and comfort managing shifting priorities in a fast-paced environment
Professional demeanor and strong interpersonal skills

Nice To Haves

Experience in the construction or electrical contracting industry

Responsibilities

Manage the commercial and logistical support tasks associated with the Barn (data center) Project Site Office
Manage the Administration of Hiring Members of the IBEW
Maintain Employment and Layoff Documentation for Members of the IBEW
Prepare, format, and proofread correspondence, presentations, and reports when required
Assist with meeting preparation, including agendas, materials, and follow-up on action items
Help coordinate office staff-related events
Anticipate the needs of multiple managers/executives and proactively manage schedules and shifting priorities
Manage/Coordinate Routine Office Functions including but not limited to: Conference Room Scheduling, Internet Access Contract, Cleaning Services, Waste Water Maintenance, Personnel Attendance Tracking/Scheduling, Office Supply Management
Process Hiring Documentation
Draft and edit business correspondence as requested with a high level of accuracy and professionalism
Prepare briefing materials and presentations for specified meetings
Coordinate cross-departmental communication on behalf of supported managers/executives
Track and follow up on action items to ensure timely completion
Support special projects and initiatives as assigned