Indian Head School- Site Coordinator

Old Colony YMCA•Hanson, MA

2d•Onsite

About The Position

The Site Coordinator role is for individuals who are natural leaders, enjoy working with children, bringing big ideas to life, and creating a welcoming environment. This position involves leading the day-to-day operations of the school-age program under the guidance of the School Age Director. The Site Coordinator is responsible for creating a safe, exciting, and unforgettable experience for children, dreaming up activities, leading a team, solving challenges, celebrating successes, and making a difference in the lives of children and families.

Requirements

Minimum of 20 years of age.
B.S. or B.A. with 9 months experience with school age children, OR High School diploma or equivalent plus 1 year working with school age.
CPR/AED and First Aid certifications required.
Evidence of physical examination within last 12 months.
Negative Mantoux TB test and immunity for measles, mumps, and rubella.
Ability to create and sustain a culture of excellence and work and thrive as part of a cohesive team.
Ability to lift/move heavy equipment and clean when necessary.
Strong oral communication skills required for occasional public speaking responsibilities.
Ability to sit, stand, bend, lift up to 75lbs on occasion and 40lbs frequently (children) and move intermittently during work hours.
Ability to thoroughly understand Y-USA's three focus areas: Youth Development, Healthy Living, and Social Responsibility; proven ability to identify and meet the needs of the health seeker.

Nice To Haves

BIG energy and an even bigger heart
Loves being creative and coming up with new ideas
Doesn't mind getting up, moving around, helping clean and joining the fun
Comfortable being silly and making kids laugh while staying professional
Loves building friendships and being part of a team
Patient, caring, dependable, and encouraging
Willing to take charge of a team

Responsibilities

Plan and implement fun, creative, and engaging activities for children.
Provide positive and encouraging leadership to assistant leaders and group leaders.
Support, motivate, and host meetings for the team to ensure they bring their best energy daily.
Build meaningful relationships with children and families to create a strong sense of community and boost enrollment.
Keep the program organized and running smoothly, handling unexpected situations.
Manage children's files and ensure they are up to date.
Ensure the program complies with YMCA policies, licensing requirements, and safety guidelines, prioritizing safety and following EEC protocol.
Act as a problem-solver, cheerleader, planner, and team player.
Lead by example, embodying YMCA values of caring, honesty, respect, and responsibility.
Understand, implement, and maintain compliance with all EEC regulations and Old Colony Y policies.
Plan, develop, and implement engaging, age-appropriate program curriculum.
Develop programming that recognizes and supports the individual needs of each child.
Provide leadership and oversight of daily activities, including Y Chat, Homework Help, STEM activities, arts and crafts, group games, long-term projects, and program set-up/clean-up.
Assist with staffing at other school-age locations and full-day programs when needed.
Supervise children throughout all program areas, field trips, special events, and other program activities.
Act as a positive role model for children, staff, and families.
Maintain a positive and supportive environment while ensuring appropriate child behavior and adherence to YMCA policies.
Communicate promptly and professionally with parents, school personnel, potential clients, and community partners.
Represent and promote YMCA programs through public appearances, presentations, and positive interactions.
Complete and maintain all required documentation, including accident reports, incident reports, and attendance records.
Create and provide weekly staff schedules and meeting agendas.
Maintain accurate attendance records and ensure all required reports and paperwork are completed and submitted appropriately.
Meet with the School Age Director as directed.
Provide leadership during weekly site staff meetings and monthly School Age meetings.
Coordinate with the YMCA office for supplies, paperwork, and administrative tasks.
Manage payments and billing according to the YMCA parent payment schedule.
Support professional development by participating in training and other growth opportunities.
Establish and maintain effective working relationships with school personnel and other site-specific partners.
Recruit, supervise, train, support, and evaluate school-age staff and volunteers.
Organize, facilitate, and document regular staff meetings.
Provide ongoing coaching, feedback, and support to staff.
Ensure staff understand and follow all YMCA policies, EEC regulations, and safety procedures.
Attend mandatory training and Site Coordinator meetings.
Coordinate the purchase of program supplies.
Support efforts to maintain and achieve maximum program enrollment.
Assist with the YMCA Annual Campaign and other fundraising initiatives.
Follow all YMCA fiscal policies and procedures.
Communicate billing or payment concerns to the director or billing coordinator.
Ensure program spaces are clean, organized, welcoming, and safe.
Ensure equipment and supplies are properly maintained and safely stored.
Communicate facility, maintenance, and safety concerns to the appropriate staff member.
Assist with cleaning, organization, and program set-up as needed.
Actively participate in assigned committees, YMCA initiatives, and the Annual Campaign.
Promote YMCA programs through public appearances, presentations, and community events.
Maintain professionalism when representing the YMCA.
Participate in occasional after-hours YMCA or school-related events.
Complete at least 20 hours of childcare-related training annually.
Support the YMCA's commitment to Youth Development, Healthy Living, and Social Responsibility.