Site Coordinator, ExL

Catalyst Family•San Jose, CA

About The Position

Site Coordinators manage instructors and programming at one or two designated after-school sites and supervise students participating in the program. They maintain communication with the Expanded Learning Manager and Director and share important information with instructors. The role combines administrative and managerial duties with classroom work and staff mentoring, while maintaining an energetic, organized, safe, and engaging environment for children. The Site Coordinator oversees staffing, scheduling, site programming, curriculum, purchasing, attendance records, program quality, and compliance with state regulations and student-to-staff ratios. They work with school and district personnel, families, the Expanded Learning team, HR, and the Education department. The position also includes supporting staff development, managing interns and volunteers, and participating in required training and professional development.

Requirements

High school diploma.
Meet the school district’s requirements for a paraprofessional; requirements vary by district.
At least 1–2 years of early childhood education experience, including at least one year mentoring and leading other adults or teaching staff.
Understanding of behavior management and effective resolution techniques.
Excellent verbal and written communication skills.
Strong organization, interpersonal, and relationship-building skills, including the ability to track curriculum and site binders.
Enthusiasm, motivation, proven leadership and team-building skills, and excellent time management.
Ability to provide effective customer service.
Proficiency in Microsoft Office, including Outlook, Word, and Excel.
Flexible, team-oriented, child-focused approach and desire to make a difference in children’s lives.
Availability to travel between sites if assigned to more than one site.
Ability to meet state-specific requirements, including fingerprint Live Scan, CPR/First Aid, medical certificate/TB test, and Mandated Reporter training.

Responsibilities

Manage one or two after-school sites and oversee site staff.
Spend 40–60% of work time on administrative and managerial duties, with the remainder in the classroom with children and mentoring staff.
Attend scheduled meetings with Expanded Learning Managers and the Expanded Learning Director; report regularly to the Expanded Learning Manager about program, site, and staff performance.
Hold weekly staff meetings at designated sites.
Meet at least monthly with the School Principal, Principal on Special Assignment, or appointed district representative.
Build relationships with school administration, district personnel, and parents.
Assist the Manager of Expanded Learning and HR team with interviewing, hiring, training new staff, and supporting existing staff’s professional development.
Manage interns and volunteers at the site.
Schedule and manage staff and request substitutes.
Work with Expanded Learning Managers, the Expanded Learning Director, and the Education department to prepare and implement program activities.
Oversee curriculum, enrichment specialists, and vendors to support engaging, interactive educational experiences.
Organize lesson and activity materials and ensure weekly planning forms are completed.
Conduct purchasing for the center and prudently manage staffing levels, materials, services, and other expenses.
Ensure compliance with program quality standards and state regulations.
Provide constant supervision and a safe, supportive environment for students; ensure student-to-staff ratios are met.
Collect, maintain, and verify attendance records.
Complete and maintain assigned health and safety, education, and HR training, and participate in professional development opportunities.
Model positive guidance and effective classroom management; support homework, lead fitness activities, and guide children at play.