Site Administrator

Daifuku•Sacramento, CA

1d•Onsite

About The Position

Provides technical and administrative support for the site. Exercises initiative and judgment; expedites significant matters or refers them to appropriate authority.

Requirements

Associates Degree or equivalent work experience of 3 years in an office environment
Minimum 1 year experience accounts payable.
Minimum 1 year experience working with payroll
Minimum 1 year experience in customer related invoicing
Proficient in Microsoft Office (Word, Excel, PPT)
Ability to work a flexible schedule
Ability to accept responsibility and account for his/her actions.
Ability to use thinking and reasoning to solve a problem.
Ability to take care of customer needs while following company procedures.
Ability to demonstrate conduct conforming to a set of values and accepted standards.
Ability to focus on a goal and obtain a pre-determined result.
Ability to formulate a sound decision using the available information.
Ability to effectively build relationships with customers and co-workers.
Possess the trait of being organized or following a systematic method of performing a task
Ability to work with people regardless of race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status, medical condition or job type.
Ability to get along well with a variety of personalities and individuals.
Ability to obtain the proper resources to complete job assignment.
Ability to identify and correct conditions that affect employee safety.
Ability to be truthful and be seen as credible in the workplace.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to work under pressure with time constraints.
Ability to complete assigned training in a timely manner.
Computer Skills: Microsoft Office Suite (Word, Excel, Power Point), E-Mail, scanning and copying equipment.
Must be able to read, write, speak and understand English.
Must be able obtain and maintain an Airport Security badge
Must have and maintain a valid driver’s license and be insurable under the Company’s insurance policy
Must be able to comply with the ELS Drug and Alcohol policy.

Nice To Haves

Associates degree in related field and 3 + years Office experience
Ability to multi-task in a fast paced environment.
Knowledge of OSHA regulations
Excellent communication, organizational
3 + years’ experience with HR processes/procedures, A/P, Payroll and Invoicing
OSHA 10 or 30 Certification

Responsibilities

Create, modify, and update databases / spreadsheets associated with the administration of the Maintenance Site, including payroll, accounting functions, etc.; including filing and records management systems; runs various ad hock reports as requested by management.
Create and code invoices, customer collections; may be responsible for petty cash and/or company card
Responsible for moving applicants to the appropriate statuses in the applicant tracking system, assisting with onboarding through the system and completing badging responsibilities in coordination with TSA.
Interacts with internal and external customers and vendors in a professional manner.
Exercises initiative and judgment during the absence of Supervision and Management to see that issues requiring attention are referred to delegated authority or handled in a manner designed to minimize the effect to their absence.
Assist and/or coordinate travel arrangements for Managers and/or employees.
Assist Supervision, Management and Human Resources with the administration of corporate policies / procedures including local record keeping, filing, reporting and tracking.
Provides telephone reception for the Maintenance site.
Compliance with ELS safety program policies and procedures.
Maintain a valid driver’s license and be insurable under the Employer’s insurance policy.
Perform additional duties/assignments as may be required by management.
Punctual and regular attendance.