Site Administrator _ Louisiana Operations

The Mosaic Company•Uncle Sam, LA

About The Position

The Site Administrator provides high-level administrative support to the Plant General Manager and Louisiana Operations leaders by managing calendars, scheduling meetings, coordinating travel arrangements, and preparing reports. This role requires discretion, professionalism, and strong organizational skills to handle sensitive information and facilitate communication between departments. This position will also provide management of the operations of the administrative building and manage assigned projects. The ideal candidate must be comfortable with taking the initiative to independently produce results and interface with a wide range of staff. Must be comfortable and confident to work with senior leaders of the organization. What will you do: Responsibilities include drafting correspondence, organizing events, maintaining records, and assisting with project management.

Requirements

Must have good balance of assertiveness and ability to receive and respond to coaching.
Excellent interpersonal, influencing and communication skills required.
Demonstrated track record of successful management of an office environment.
Self-motivated, resourceful, agile with the ability to work with little direction.
Demonstrates a high level of strategic thinking and breadth of consideration.
High level of personal and business maturity with strong business acumen
A minimum 3 years of experience in an Administrative Assistant role
Strong skill set in Microsoft Office.
Strong skills in developing presentations using Microsoft PowerPoint.
Strong attention to detail.
Experience with designing and creating reports.
Able to work in a fast-paced environment and adjust priorities.
Be proficient in computers to perform job tasks.
Strong Interpersonal, Facilitative, and Organizational skills.
Effectively interacts with multiple functions and diverse individuals to achieve goals.
Demonstrates excellent decision-making skills, ability to prioritize appropriately.
Effectively manages multiple competing priorities.
Strong written and verbal communication skills.
Strong reading comprehension and listening skills.
Strong multi-tasking, problem solving and time management skills.
Demonstrate leadership skills - inspire others and lead them through influence.
Able to work independently with minimal supervision within an empowered team environment.
Strong work ethic.
High School Degree/ GED required.

Responsibilities

Administrative assistance and support for leadership team
Provide administrative support in the areas of managing calendars, expense reporting, and scheduling and coordinating travel.
Serve as document focal point and repository for Louisiana Operations.
Proactively initiates communications verbally and in writing across the organization in collaboration with Human Resources and Public Affairs.
Utilizes the highest level of discretion and confidentiality.
Presentation creation and modification via PowerPoint and Excel.
Manages content for the sites document control system.
Assist with planning and executing on-site and offsite events. Also assist with agenda preparation, meeting minutes, and conference room set-up.
Manage the Office and Building Coordinates the cleaning and orderliness of administration buildings.
Interfaces with 3rd party vendors who provide services to the buildings – copy machine reps, office supplies, etc.
Completes assigned projects.
Participate as an active team member, working both independently and in cooperation with other team members to complete projects and assignments in a timely manner.
Competent in developing presentations in PPT or spreadsheets in excel for project content.
Independently gather information/data as project content and put into finished project.