Site Administrator FT

YMCA Detroit•Fraser, MI

11d•Onsite

About The Position

Under the supervision of the Youth Development Director, the YLC Site Administrator will be responsible for the daily administration, operation, and implementation of an assigned Y Learning Center site. This position ensures the delivery of a safe, high quality, licensed school age childcare program while supervising site staff, supporting children and families, and maintaining compliance with YMCA standards and the State of Michigan Child Care Licensing Rules. The Site Administrator serves as the designated person in charge of the site whenever the Youth Development Manager or YLC Program Administrator is not present. This leader is responsible for maintaining a positive, engaging, and nurturing environment that supports the YMCA’s mission of youth development, healthy living, and social responsibility.

Requirements

Associate’s Degree or higher from an accredited college or university in any field of study.
Completed 15 hours of school age child care training.
Requires the individual must be 19 years of age.
Meets the requirements set forth by the state-licensing agency.
Documentation of DHS clearance prior to starting work, and CPR, First Aid, AED, and Child Safe certifications are required within 30 days.
Complete Blood Borne Pathogens training, Redwoods, and concussion training as required.

Nice To Haves

Ability to participate in, plan, and lead all physical activities
Ability to sit and stand from a seated position on the floor when interacting with children
Capability to be outside for up to 30 minutes a day, year-round

Responsibilities

Serve as the designated Site Administrator during all operating hours, providing day to day operational leadership and support to the Y Learning Center.
Ensure compliance with State of Michigan Child Care Licensing Rules, YMCA policies, and safety standards, while maintaining a safe, welcoming and inclusive environment for all youth participants.
Maintain appropriate staff to child ratios and overall program quality to ensure an optimal environment for children and families.
Respond promptly to parent, child, and staff concerns with excellent customer care/service, while maintaining confidentiality and being professional.
Directly oversee and coach assigned site staff to foster teamwork, model YMCA values, and maintain professional behavior.
Provide daily guidance and performance feedback to ensure quality programming and adherence to licensing compliance.
Assist with onboarding, training, mentoring, and ongoing development of the YLC Site team.
Oversee the implementation of YLC programming, maintain engaging learning environments that include age appropriate activities.
Ensure lesson plans comprehensively integrate STEM, literacy, physical activity, character development, leadership, SEL, and CATCH curriculum.
Support participating youth’s social, emotional, cognitive, physical, and character development through structured and intentional activities.
Maintain all required licensing documentation, including attendance, student records, incident reports, and CACFP meal distribution where applicable.
Ensure adherence to health and safety protocols by conducting and documenting safety drills, monitoring medication administration, and executing emergency procedures.
Build positive relationships with the parents and families, communicating regularly regarding children’s progress and program activities while addressing concerns professionally and promptly.
Partner with school administrators and community organizations, representing the YMCA professionally within the community.
Assist the YLC Program Leadership Team in developing, implementing, and evaluating program policies and procedures, while maintaining accurate program, enrollment, and participant records.
Support daily site operations by monitoring supply inventory, notifying leadership of supply needs, and practicing responsible use of program resources.
Conduct regular checks of YLC spaces, classrooms, and playgrounds for adherence to emergency procedures.
Maintain a clean, organized, and safe program environment by actively participating in general housekeeping and site maintenance.
Meet and stay up to date with all qualifications for site administration role in adherence to state childcare licensing, YMCA required training and compliance.
Serve as the designated on-site leader during hours of program operation.
Supervise site staff to ensure appropriate care of youth, resolving all parent, participant, partner, and staff concerns.
Attend all staff meetings and other activities (i.e. open houses, PTA meetings, etc.) as required.
Assist and attend community events sponsored by the YMCA as required.
Follow all safety, blood borne, and child abuse prevention guidelines.
Ensure a safe and nurturing environment, attending to the needs of the children at all times.
Document incidents and accidents by filling out an FYI for parents, and YMCA incident Report forms, submit them to the supervisor. Communicate all emergencies to the supervisor immediately.
Implement a consistent system for teaching, recognizing and reinforcing the YMCA core values at your site.
Turn in all completed sign in sheets to the supervisor on a weekly basis as required.
Assist in monitoring the quantity, quality, appearance, maintenance, and storage of all supplies and equipment needed for program delivery. Maintain a general supply list on an ongoing basis.
Interact with parents, children, and school staff at all times with a smile and by name.