Site Administrator
About The Position
PureGrid Electrical is seeking a highly organized and dependable Site Administrator to support the day-to-day operations of an active electrical project site. This role combines site office administration, project documentation, scheduling coordination, timekeeping, invoice support, and compliance record management. The ideal candidate is detail-oriented, comfortable working in a fast-paced construction environment, and able to communicate effectively with project managers, field teams, subcontractors, vendors, and clients. We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
Requirements
- High school diploma or equivalent required; additional administrative or business training is a plus.
- Two or more years of administrative, project coordination, or construction office experience preferred.
- Strong organizational skills and consistent attention to detail.
- Ability to manage multiple priorities, meet deadlines, and follow through on open items.
- Clear written and verbal communication skills.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Ability to learn project management, document control, timekeeping, and accounting systems.
- Ability to work professionally with field personnel, subcontractors, vendors, clients, and leadership.
- Ability to maintain discretion when handling sensitive information.
Nice To Haves
- Experience supporting electrical, construction, engineering, or other project-based work.
- Familiarity with project documentation, subcontractor compliance, invoice processing, or construction timekeeping.
- Experience with platforms such as Procore, Bluebeam, SharePoint, or similar project management and document control systems.
Responsibilities
- Maintain accurate project files, logs, correspondence, drawings, forms, and other site records.
- Support project managers and site leadership with daily administrative and coordination needs.
- Prepare, collect, and track timesheets, attendance records, expense documentation, and labor reports.
- Assist with invoice processing, purchase orders, receipts, vendor documentation, and payment-related records.
- Coordinate meetings, calendars, site communications, deliveries, and project-related schedules.
- Maintain subcontractor, vendor, employee, and compliance documentation.
- Track required permits, inspections, safety records, training documentation, and other project requirements.
- Prepare daily reports, meeting minutes, status updates, and other project communications.
- Organize and distribute project documents to the appropriate internal and external stakeholders.
- Help manage site office supplies, equipment, visitor information, and general administrative needs.
- Follow up on missing information and communicate documentation deadlines to project teams.
- Protect confidential company, employee, client, and project information.
- Perform other administrative duties as assigned.
Benefits
- Industry-leading performance-based bonus program
- Traditional and Roth 401(k)
- Tuition reimbursement for associates
- Scholarship for associates’ children up to $28,000 per child
- 1-week paid volunteer leave each year
- 100% charitable match
- Medical, dental, and vision insurance coverage
- Paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
