Site Administrator - Syncrude Base Mine

Fort McKay Group of Companies • Fort McMurray, AB

6d • Onsite

About The Position

At Fort McKay Group of Companies LP, the Site Administrator, under the direction of the Site Manager, will ensure that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner. They will be responsible for processing day-to-day updates & transactions to support the broader payroll and billing, ensure all hours are entered in payroll system for bi-weekly pay submissions for pay, prepare reports & reconciliations, and be a general knowledge resource and support other departments of the Fort McKay Group of Companies. The role involves providing guidance and support regarding payroll / billing inquiries to site-based teams and employees, time entry into Payroll System “DayForce” and billing entry into Fieldglass, reviewing and processing day to day payroll / billing transactions, investigating and correcting pay queries, understanding provincial and federal privacy laws, maintaining daily tracking spreadsheets, completing daily and monthly reconciliations, supporting general administrative activities, processing new hire set up with Syncrude(Suncor) Onboarding, uploading daily entries into Fieldglass, and investigating and rectifying Fieldglass rejections.

Requirements

• Completion of a High School Diploma, or a GED equivalent is required.
• A valid Class 5 License (or equivalent) is required, along with a satisfactory 3-year Drivers Abstract.
• Knowledge in MS Office, specifically Word, Excel, Fieldglass, and Outlook is required.
• At least 2-4 years of experience in payroll, accounting, or a related discipline.
• Good knowledge of payroll principles and practices.
• Effective communication and interpersonal skills, including good oral, written communication, and listening skills.
• Strong customer service skills, with an ability to support internal and external clients.
• Strong attention to detail with an exceptional level of accuracy.
• Ability to work independently and multitask, as well as work effectively in a team environment.
• Strong knowledge of Alberta Employment Standards.

Nice To Haves

• Candidates with post-secondary education in Accounting or Business will be an asset.
• Willing to train in Fieldglass.
• Experience in Field glass and/or Ceridian DayForce HCM is considered an asset.

Responsibilities

• Ensure that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner.
• Process day-to-day updates & transactions to support the broader payroll and billing.
• Ensure all hours are entered in payroll system for bi-weekly pay submissions for pay.
• Prepare reports & reconciliations.
• Be a general knowledge resource and support other departments of the Fort McKay Group of Companies.
• Provide guidance and support regarding payroll / billing inquiries to site-based teams and employees of the Fort McKay Group of Companies.
• Time entry into Payroll System “DayForce” and billing entry into Fieldglass.
• Review and process day to day payroll / billing transactions including, but not limited to; pay rate & position changes, special payment requests, etc.
• Investigate and correct any pay queries in a timely manner.
• Understand provincial and federal privacy laws, as it pertains to collection of personal information.
• Maintain daily tracking spreadsheets for data collection.
• Complete daily and monthly reconciliations in a timely manner.
• Involvement and support of any general administrative activities within the Department.
• Process New hire set up with Syncrude(Suncor) Onboarding.
• Uploading daily entries into Fieldglass.
• Investigate and rectify Fieldglass rejections.

Benefits

• Company matching pension plan
• 100% Company paid group benefits including Life Insurance, Accidental Death & Dismemberment, Dependent Life, Critical Illness, LTD, Health, Dental, Employee and Family Assistance Program, and a Health Spending Account.
• Highly competitive salaries
• Safe working conditions
• The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career.
• Work-life balance: We know our people have places to go, people to see and good times to have and we support that!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED