Site Administrator Assistant

Mesabi Metallics Company LLC • Nashwauk, MN

6d • $28 - $30 • Onsite

About The Position

The Administrative Assistant will serve as the single point of contact for all administrative, facility, and site-support requirements at the Mesabi Metallics construction site. The role involves day-to-day coordination with multiple internal stakeholders, vendors, and service providers to ensure smooth site operations, infrastructure readiness, and employee support.

Requirements

• Proven experience in an administrative or site-based role
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office / Google Workspace
• Ability to work independently and manage priorities
• Attention to detail and problem-solving skills
• High School Diploma

Responsibilities

• Act as the primary point of contact for all administrative and facility-related queries at the construction site
• Support office setup, including furniture, workstations, utilities, and office equipment
• Manage stationery, office supplies, and consumables, ensuring timely availability
• Maintain inventory of canteen supplies and coordinate with service providers
• Oversee upkeep and cleanliness of the site office and facilities
• Coordinate and supervise housekeeping staff and related vendors
• Arrange vehicles on rent from multiple sources for: Short-term and long-term requirements VIP and leadership movements
• Coordinate vehicle availability, usage schedules, and vendor interactions
• Oversee daily site administrative operations to ensure efficiency and compliance
• Coordinate and schedule site visits for internal teams, leadership, vendors, and external stakeholders
• Act as the interface between site staff, vendors, and visitors
• Maintain accurate records related to administration, facilities, vehicles, inventory, and vendors
• Prepare and maintain basic reports and documentation as required by management
• Provide administrative support to site-based employees
• Handle basic finance/admin tasks such as invoicing, timesheets, purchase orders, and vendor bills
• Coordinate with finance and HR teams for approvals and compliance
• Proactively identify operational or facility-related issues
• Escalate matters to management when required and support resolution

Benefits

• Health Insurance: Comprehensive medical, dental, and vision coverage with an HSA option.
• Retirement Plan: 401(k) with 6% company match.
• LTD, & Life Insurance: Coverage provided by Mesabi Metallics.
• Paid Time Off (PTO): 0-5 Years: 120 hours per year. 5-10 Years: 160 hours per year. 10+ Years: 200 hours per year.
• Plus 9 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED