Site Admin I (Multiple Locations)

IEA Infrastructure and Energy Alternatives•Irving, TX

5h•Onsite

About The Position

The Site Admin I provides administrative support to the on-site project management team and site-based employees. The position requires travel and working onsite at the project. The role supports field and corporate office communication, project administration, employee services, payroll and timekeeping processes, onboarding, and onsite office and equipment needs. It also helps maintain the project’s safety culture and supports compliance with company procedures.

Requirements

One to three years of experience in an administrative support position.
Proficiency in Microsoft Word, Excel, Teams, Outlook, and the Internet.
Strong verbal and written communication skills.
Strong ability to multitask and attention to detail.
Take reasonable care of personal and others’ health and safety, accepting responsibility for working toward the Company’s Zero Injury principles.

Responsibilities

Greet visitors and direct them, handle incoming and outgoing mail, and assist with copying and scanning.
Act as liaison between the field office and corporate offices.
Maintain project tracking and reporting spreadsheets.
Assist with project setup, including establishing office contacts and services.
Maintain adequate office supplies.
Coordinate with other office personnel to keep the office clean and organized.
Assist employees with questions about benefits, training, payroll, timesheets, time-off requests, and employee record updates.
Assign Standard Operating Procedure quizzes in Mastec University within 24 hours of receiving a completed training roster from site supervision.
Champion the organization’s safety culture.
Lead daily timesheet audits to ensure accuracy and compliance, and notify management of errors.
Assist with correcting craft payroll and work with Payroll to ensure onsite supervisors receive adequate training in timekeeping systems.
Coordinate onsite check printing with Payroll and distribute weekly paystubs for Union employees.
Ensure payroll policies are followed, including policies concerning per diem, PTO, and rotations, and follow up with site leadership on issues.
Assist with employee onboarding, including validating paperwork, collecting and verifying I-9 documentation, and participating in new-hire orientation.
Initiate and coordinate Union Hall referrals for Craft employee hiring when applicable.
Maintain the site roster and time-off calendar.
Complete I-9 audits to ensure cases are closed and employees are authorized to work.
Submit mileage and mobilization reimbursement for eligible employees when applicable.
Ensure job and salary changes are submitted promptly, and inform site management about the process and provide training as needed.
Regularly audit the site roster and Last Day Worked report to keep employee files up to date.
Help employees identify the appropriate point of contact to resolve issues.
Assist users with logging into company software accounts and with equipment questions.
Partner with IT to troubleshoot onsite equipment issues.
Perform other duties as assigned.

Benefits

Competitive pay with ongoing performance review and merit increases.
401(k) with company match.
Employee Stock Purchase Plan (ESPP).
Healthcare and dependent-care flexible spending accounts.
Medical, dental, and vision insurance, with plan choice and coverage for spouse, domestic partner, and children.
Diabetes management, telehealth coverage, prescription drug plan, pet insurance, and weight-management drug discount.
Discounted national gym membership network.
Paid time off and paid holidays.
Bereavement leave.
Military leave, including differential pay and benefits continuation.
Employee Assistance Program.
Short- and long-term disability insurance.
Life insurance and accidental death and dismemberment coverage.
Voluntary life insurance, accident, critical illness, and hospital indemnity coverage.
Emergency Travel Assistance Program.
Group legal plan.