Site Admin Assistant - Chandler, AZ

Military Spouse Corporate Career Network•Chandler, AZ

6d•Onsite

About The Position

Performs a broad range of administrative responsibilities requiring accuracy, sound judgment, initiative, discretion, and knowledge of protocol. The position supports both routine and complex activities, including coordinating travel, preparing expense reports, and drafting professional correspondence. Success in this role requires the ability to anticipate issues, manage changing priorities, and contribute to the overall efficiency and organization of the team. This role is part of the M&T team responsible for delivering the engineering, procurement, and construction scope for Fab 62, an advanced semiconductor fabrication facility for Intel Corporation, located at Intel's Ocotillo campus in Chandler, Arizona. This is a highly demanding environment where precision, cleanliness, schedule certainty, and coordination across thousands of craft and professional personnel are essential to success. The project supports the continued expansion of domestic semiconductor manufacturing capacity, contributing to a more resilient technology supply chain while creating significant opportunity for the local Arizona workforce. Joining the Fab 62 team means contributing directly to one of the most strategically important construction efforts in the United States and helping deliver the infrastructure behind the next generation of microelectronics.

Requirements

1-2 years of related experience
Intermediate to advanced skills in Microsoft Office Suites.
Working knowledge of SharePoint
Working knowledge of Visio
Working knowledge of Teams
Working knowledge of Concur
Excellent oral and written communication skills.
Strong organizational skills with attention to detail
Experience interfacing with management and customers
Professional demeanor
Able to handle confidential information
Working knowledge of Aconex or other electronic document management system
Must be able to work independently
Ability to work overtime on short notice as required

Responsibilities

Maintain a hard copy or electronic calendar for manager(s).
Independently schedule and reschedule appointments based on manager’s commitments and priorities providing adequate detail to individual items.
Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities.
Coordinate requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of manager.
Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.
Manage expense reports through Concur.
Organize facilities and catering for conferences, meetings, training, or employee events.
Create, organize, and distribute presentations or materials needed for meetings.
Coordinate special activities and programs with manager’s input and approval.
Compose routine correspondence for appropriate signature.
Process project correspondence, conference notes, & meeting minutes.
Assist with internal moves and space changes.
Collect, review, and distribute hard copy and electronic mail.
Independently handles mail not requiring manager’s attention
Use Enterprise Content Management System (ECMS) to electronically process project records.
Order supplies and other items as required.
Other duties assigned by manager(s).