Showroom & Operations Coordinator

Together Group•Los Angeles, CA

12h•Onsite

About The Position

We’re looking for a highly organized, detail-oriented, and proactive Showroom & Operations Coordinator to join our PURPLE Los Angeles team. This role sits at the intersection of office operations, showroom management, and logistics—playing a critical part in ensuring a seamless day-to-day experience for both internal teams and external partners. You’ll be the go-to person for keeping our office running smoothly, our showroom impeccably presented, and our sample logistics operating with precision across Los Angeles, New York, and London.

Requirements

Experience in fashion, luxury, PR, or showroom environments
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent communication and interpersonal skills.
Ability to work both independently and collaboratively across teams.
Detail-oriented with strong problem-solving capabilities.
Experience with inventory management systems (Launchmetrics preferred)
Proficiency in Microsoft Office and Google Workspace
Familiarity with shipping/logistics processes and tools
Understanding of expense reporting and budget tracking
Basic IT onboarding knowledge (user setup, access management, equipment handling)

Responsibilities

Operations Management Oversee daily LA office and showroom operations, including opening/closing procedures, space readiness, vendor relations, and visitor management for a 15-25 person office (from 9AM-5:30PM).
Ensure continuous reception coverage (by interns) to maintain uninterrupted front-desk support.
Act as primary point of contact for all LA vendors (IT/tech, building management, maintenance, repairs, couriers, recycling programs, parking), ensuring timely resolution of operational needs.
Manage the LA office supplies budget and collaborate with the US Operations team to maintain cost efficiency across supplies, equipment, and vendor contracts.
Support onboarding and offboarding processes for all LA employees, including laptop setup, email and security access, office tours, and equipment return management.
Recruit, train, and supervise showroom & operations interns, overseeing all projects, performance, and daily workflow.
Coordinate all internal culture and community initiatives, including holiday events, client meetings, CSR activities, gifting suites, team bonding activities, and staff-wide functions.
Maintain and update all operational documents, including password trackers, equipment logs, and workflow guidelines.
Support executive leadership with submitting monthly expenses.
Provide support with coordinating occasional staff travel and resolving AMEX-related issues.
Showroom & Logistics Management Oversee the full lifecycle of all samples in the LA showroom, ensuring accurate intake, tracking, auditing, and returns across 40+ fashion & VIP brands
Conduct regular audits in Launch Metrics to maintain near 100% accuracy, identifying and resolving discrepancies, duplicates, and mislabelled items.
Serve as point of contact for sample movement across LA, NY, and London offices, coordinating timely shipping, tracking, and interoffice logistics.
Process new seasonal collections and coordinate the return of old seasons, ensuring timely communication with brands and internal teams.
Collaborate with the VIP and Fashion teams on stylist/editor pulls, sample send-outs, gifting approvals, and overdue returns to ensure smooth operations as needed.
Collaborate with the New York showroom team and Finance to track sample-related payments and coordinate shipments.
Investigate and resolve missing showroom items to maintain accurate sample inventory.
Showroom Merchandising & Upkeep Ensure the showroom is merchandised daily and weekly to best represent our clients.
Maintain organized gifting and archive rooms, and overall office rooms ensuring updated inventory, sample condition tracking, and seasonal organization.
Processes Development Identify opportunities to improve operational processes and collaborate with the Operations team to implement enhancements.
Assist in training VIP, Fashion, and Accounts teams on Launchmetrics (samples), showroom workflows, sample management, and best practices.
Collaborate with the Launchmetrics team to support system updates and maintenance as needed.
Press Days Work alongside the Showroom team in NY to lead logistics for Press Days and showroom events: planning, budgeting, staffing, vendor coordination, setup/breakdown, and recap reporting.