Shop Manager

Bay West LLC•Saint Paul, MN

19h•Onsite

About The Position

Bay West stands at the forefront of the environmental consulting and remediation sector, with over fifty years of dedication to safety, innovation, and a skilled team, delivering top-tier environmental consulting, industrial, and emergency response services. At Bay West, you are encouraged to innovate and make a real impact on environmental issues while advancing your career in a dynamic and supportive environment. Bay West is seeking a Shop Manager to join their team. This role involves overseeing daily shop operations, ensuring a safe work environment, and managing logistics, inventory, assets, and equipment. The Shop Manager will ensure all vehicles, tools, and equipment are maintained in optimal condition, supporting efficient workflow, regulatory compliance, and cost control. The ideal candidate is highly organized, safety-focused, and experienced in managing people, processes, and physical resources in a fast-paced environment. This position is an onsite role located in St. Paul, Minnesota.

Requirements

High school diploma or equivalent required; associate or bachelor’s degree preferred (Operations, Logistics, or related field).
3–7+ years of experience in shop management, fleet management, or similar operational role.
Strong knowledge of safety regulations and compliance standards.
Experience with inventory and asset management systems.
Mechanical aptitude and familiarity with vehicles/equipment maintenance.
Proven leadership and team management skills.
Experience with Lean principles and/or Six Sigma methodologies strongly preferred.
Lean Six Sigma certification (Green Belt or higher) is a plus.
Strong organizational and multitasking abilities
Excellent problem-solving and decision-making skills
Effective communication and leadership
Detail-oriented with a focus on accuracy and efficiency
Proficiency in shop management software and Microsoft Office
Ability to work in a fast-paced, hands-on environment
Continuous improvement mindset with knowledge of Lean tools (5S, root cause analysis, value stream mapping)
Data-driven decision-making and process optimization skills

Nice To Haves

OSHA certification or safety training credentials
CDL or experience managing fleet compliance
Experience with ERP or CMMS systems

Responsibilities

Lead and enforce all workplace safety policies, procedures, and regulatory requirements (e.g., OSHA compliance).
Conduct regular safety inspections, audits, and risk assessments.
Facilitate safety training, toolbox talks, and incident investigations.
Maintain accurate safety records and ensure corrective actions are implemented.
Oversee day-to-day shop activities to ensure efficient workflow and productivity.
Coordinate scheduling, job prioritization, and resource allocation.
Manage inbound/outbound logistics, including deliveries, shipping, and receiving.
Collaborate with operations and field teams to meet project timelines and requirements.
Maintain accurate inventory levels of parts, materials, and high-use consumables (e.g., fasteners, fluids, PPE, shop supplies).
Implement and manage inventory tracking systems to ensure real-time visibility and accountability.
Establish and enforce cycle count programs, including daily/weekly counts of critical and high-turn items.
Investigate and resolve inventory discrepancies, performing root cause analysis and implementing corrective actions.
Forecast demand and usage trends for consumables to ensure proper stocking levels and minimize downtime.
Set and manage reorder points, min/max levels, and vendor lead times to optimize inventory availability and cost.
Coordinate purchasing and vendor relationships to ensure timely replenishment and cost-effective sourcing.
Organize and maintain clean, clearly labeled storage areas in alignment with 5S and Lean principles.
Track, manage, and maintain accountability for all company assets, including tools, vehicles, heavy equipment, and specialized machinery.
Develop and maintain a comprehensive asset registry, including asset tagging, location tracking, condition status, and lifecycle data.
Implement asset control procedures to ensure proper check-in/check-out, usage tracking, and operator accountability.
Monitor asset utilization rates and redeploy underutilized equipment to maximize efficiency and reduce unnecessary capital expenditures.
Plan and manage asset lifecycle from acquisition through disposal, including budgeting for repairs, replacements, and upgrades.
Coordinate with operations and leadership to forecast future asset needs based on workload and growth projections.
Ensure assets are stored, handled, and operated in accordance with manufacturer guidelines and safety standards.
Partner with maintenance programs to align preventative maintenance schedules with asset lifecycle strategies.
Evaluate repair vs. replace decisions using cost-benefit analysis and total cost of ownership (TCO) principles.
Support audits and compliance requirements by maintaining accurate and up-to-date asset documentation.
Develop and manage preventative maintenance programs.
Schedule and track repairs, inspections, and servicing of vehicles and equipment.
Coordinate with vendors and service providers as needed.
Minimize downtime through proactive maintenance and rapid response.
Supervise shop personnel, including technicians and support staff.
Provide training, coaching, and performance management.
Promote a culture of accountability, teamwork, and continuous improvement.
Assist in hiring and onboarding of new employees.
Maintain accurate records for inventory, maintenance, safety, and operations.
Generate reports on KPIs such as equipment uptime, inventory accuracy, and safety metrics.
Identify process improvements and implement best practices.
Drive continuous improvement initiatives using Lean and Six Sigma methodologies.
Identify inefficiencies, waste, and process bottlenecks; implement solutions to improve workflow, quality, and cost performance.
Lead or support Kaizen events and process improvement projects.
Develop and track key performance indicators (KPIs) to measure operational efficiency and effectiveness.
Standardize processes and promote best practices across shop operations.