Shop & Fleet Manager

Laramie County Government•Cheyenne, WY

About The Position

The Shop & Fleet Manager manages and oversees County Shop & Fleet operations, including maintenance, repair, inspection, readiness, acquisition, replacement, and disposition of vehicles and equipment. The role supervises shop personnel, establishes maintenance priorities, oversees preventive maintenance, fleet planning, budgets, inventory, vendors, safety, and regulatory compliance, and provides technical and administrative support to maintain a safe, reliable, operational fleet. Work is performed primarily in a fleet maintenance shop, with possible work outdoors at County work sites, roadways, equipment yards, or other locations where vehicles and equipment operate. The position uses County vehicles and equipment, computers, mobile devices, fleet-management systems, and diagnostic equipment. The employee is subject to non-restrictive callback 24 hours a day, 365 days a year for snow plowing, wild-land fires, floods, emergency fleet maintenance, and other situations. The position also performs administrative investigations into accidents, injuries, and damage to County or private property in conjunction with the Public Works Management Team, and performs other duties as assigned or required.

Requirements

High school diploma or GED equivalent.
Five years of progressively responsible experience in automotive, truck, diesel, heavy equipment, fleet maintenance, or a closely related field, including at least three years of lead, supervisory, or comparable crew-lead experience; or an equivalent combination of education, training, and experience.
A valid Class A Commercial Driver's License (CDL), or obtain one within six months of employment; required endorsements include Tanker and Doubles/Triples.
Knowledge of fleet maintenance, shop operations, preventive maintenance, and fleet asset management.
Knowledge of the operation, care, maintenance, and capabilities of light- and heavy-duty vehicles and equipment.
Knowledge of gasoline and diesel engines, transmissions, power trains, hydraulics, brakes, steering, fuel, cooling, emissions, electrical systems, electronic controls, and related mechanical systems.
Knowledge of diagnostic procedures, computerized diagnostic systems, manufacturer maintenance requirements, technical service information, and computerized fleet/work-order systems.
Knowledge of shop safety practices and applicable OSHA, DOT, MSHA, environmental, and other safety and regulatory requirements.
Knowledge of employee supervision, training, coaching, performance management, inventory control, maintenance recordkeeping, budgeting, expenditure control, purchasing, procurement, and County/Public Works policies and procedures.
Ability to diagnose and repair mechanical, electrical, hydraulic, fuel, brake, electronic, and related problems in automotive, truck, and heavy equipment.
Ability to use manufacturer-specific diagnostic programs, technical manuals, service information, wiring and hydraulic diagrams, and equipment specifications.
Ability to perform long-range fleet planning, lifecycle-cost analysis, equipment replacement planning, maintenance scheduling, work prioritization, and reliability assessment.
Ability to supervise, train, coach, evaluate, and develop personnel and promote a safe, professional, productive, and cooperative work environment.
Ability to maintain accurate fleet, maintenance, inventory, budget, and work-order records and use computerized fleet-management systems.
Ability to manage multiple priorities, respond to emergency maintenance needs, evaluate alternatives, and make sound technical recommendations.
Ability to communicate technical information clearly in writing and verbally and establish effective working relationships with employees, management, vendors, contractors, County personnel, and the public.
Ability to safely perform duties that may include standing, walking, bending, stooping, reaching, climbing, lifting, carrying, pushing, pulling, and working in awkward positions; use required personal protective equipment and follow applicable safety procedures.

Responsibilities

Plan, organize, supervise, and coordinate daily Shop & Fleet operations; assign and prioritize work according to operational needs, safety, staffing, parts availability, and Public Works priorities.
Oversee preventive maintenance, inspections, scheduled service, repairs, work orders, maintenance records, fleet availability, and equipment downtime; communicate significant concerns to Public Works management.
Inspect completed work for quality, completeness, and safety; provide technical direction and assist with complex diagnosis and repair of automotive, diesel, heavy-equipment, electrical, electronic, braking, steering, fuel, hydraulic, cooling, emissions, transmission, and power-train systems.
Use manufacturer diagnostic software and equipment, including CAT ET, Cummins INSITE, and other applicable systems; coordinate emergency, priority, warranty, and outside repairs when needed.
Directly supervise assigned personnel; assign work; monitor productivity, attendance, work quality, safety, and conduct; coach, train, evaluate, develop, and, when appropriate, recommend corrective or disciplinary action in accordance with County policy.
Identify training and certification needs; participate in recruitment, selection, onboarding, orientation, and performance evaluations; promote teamwork, professionalism, accountability, and a safe work environment.
Maintain accurate fleet, maintenance, work-order, warranty, inventory, and equipment records in computerized fleet and work-management systems; review data to identify recurring failures, reliability concerns, excessive downtime, and maintenance trends.
Develop operational maintenance plans and fleet replacement schedules and strategies using age, condition, utilization, maintenance history, reliability, lifecycle costs, operational requirements, and available resources; provide technical recommendations on replacement and disposal.
Oversee acquisition, inventory, storage, and documentation of repair parts, materials, fluids, lubricants, tools, shop supplies, and fuel in accordance with County purchasing procedures and delegated authority; identify anticipated shortages and maintain appropriate stock levels.
Develop proposed annual and long-range Shop & Fleet budgets with the Public Works Director; track expenditures, analyze variances, forecast needs, and recommend budget priorities and resource requirements.
Coordinate with vendors, contractors, and outside repair facilities regarding authorized goods and services, technical information, warranties, scheduling, and repairs; participate in vendor evaluation and monitor quality, timeliness, and contractor performance.
Ensure shop operations comply with County policies and applicable OSHA, DOT, MSHA, environmental, and other requirements; conduct or participate in safety training, meetings, inspections, and incident investigations and address unsafe conditions.
Maintain effective working relationships with County departments, employees, vendors, contractors, and the public; provide clear verbal and written reports regarding fleet condition, repair status, equipment availability, replacement needs, budgets, safety, and operational concerns.
Operate County vehicles and equipment and use computers, mobile devices, fleet-management systems, and diagnostic equipment as required; maintain required licenses, certifications, and training.
Conduct administrative investigations into causes of accidents, injuries, and damage to County or private property in conjunction with the Public Works Management Team.
Drive County-issued vehicles to conduct day-to-day business and to commute; use personally assigned County equipment, such as a cell phone, iPad, and desktop computer, for business purposes.
Respond to non-restrictive callback 24 hours a day, 365 days a year for snow plowing, wild-land fires, floods, emergency fleet maintenance, and other situations.
Perform other duties as assigned or required.