Shop Equipment Administrator

Flatiron Construction Corp • Scottsdale, AZ

1d

About The Position

The Shop Equipment Administrator assists the Divisional Equipment Manager with coordinating equipment and licensed vehicle inventory, maintenance and repair work, and technician dispatch. The role reconciles monthly billing to projects for company-owned equipment and vehicles and maintains documentation and records for assigned projects or the Division.

The position coordinates equipment and vehicle licensing, inspections, maintenance, and repairs; manages equipment records and database information across regions in JD Edwards; and supports accounting with invoice reconciliation. It also administers fuel-card and toll-road accounts and submits related reports and mechanic timesheets within required timelines.

Requirements

• At least 2 years of experience with construction equipment planning, scheduling, basic budgeting, and basic accounting practices.
• Proficiency in Microsoft Office Suite, including PowerPoint and Excel, is preferred.

Nice To Haves

• Associate’s degree in Construction Management, Diesel/Automotive Technology, Heavy Equipment Technology, or Mechanical Engineering Technology.
• Experience with Oracle JD Edwards ERP Systems, DAS, and Bottomline TAP.
• Proficiency in Microsoft Office Suite, including PowerPoint and Excel.

Responsibilities

• Coordinate and maintain equipment documentation and records for assigned projects or the Division, including serial numbers, VINs, models, titles, insurance, rental rates, and usage rates.
• Coordinate and code usage reports and invoices to support on-time payment for equipment rentals and project costs.
• Support the accounting team with invoice reconciliation for month-end and annual processes.
• Process Bill of Sale documents as directed.
• Coordinate and track equipment and vehicle licensing, inspections, maintenance, and repairs for assigned projects or the Division.
• Establish and maintain equipment records and equipment database information for all regions within JD Edwards.
• Initiate and monitor the fuel-card program for company vehicles and the employee allowance program.
• Submit reporting to HR and payroll within prescribed timelines to ensure accurate employee fuel taxation in accordance with company policy and agency regulations.
• Manage the Toll Roads account and code reports for approved users.
• Submit mechanics’ weekly timesheets to payroll.
• Maintain knowledge of the company’s values and strategic priorities and support published corporate initiatives.
• Perform additional assignments as directed by management.

Benefits

• Comprehensive compensation package and paid time off program.
• Industry-leading 401(k)/RRSP.
• Medical/Extended Health Care, Dental, Vision, and/or Provincial Medical.
• Wellness benefits and Employee Assistance Program.
• Tuition Reimbursement Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree