Shipping & Receiving Specialist

Ralliant•Village of Fairport, NY

13d•Onsite

About The Position

The Shipping & Receiving Specialist prepares required shipping documents for outgoing goods, ensuring shipments comply with export and destination import requirements. This role schedules and coordinates domestic and international freight forwarder transactions, maintains shipping records, and uses shipping software to transact orders. The specialist will label outgoing material, review open customer orders to coordinate completion with manufacturing, and ensure proper revenue recognition by completing final transactions and generating customer invoicing. They will also ensure the selection of appropriate freight forwarders and carriers to meet company targets in quality, delivery, and cost, and shop rates for prepaid shipments. The role involves resolving issues related to customs clearance for exports and imports, maintaining knowledge of international import/export regulatory requirements, and updating standard operating procedures. Additionally, the specialist enters data into an automated inventory control system, distributes and archives shipment documents, conducts physical inventory, and maintains storage areas and work areas according to 5S standards. This position may also assist in loading/unloading trucks, receiving, counting, and stocking material, picking up and processing packaged items, packaging material, preparing skids and cartons for transport, and acting as a group leader in the absence of the Shipping Coordinator or Supervisor. Similar, comparable, or related duties may be assigned.

Requirements

HSD/GED required
2-5 years relevant experience (clerical, data entry, customer service, similar functions)
at least 1 year shipping experience
Working knowledge of carrier supplied and internet-based shipping software – UPS Worldship, DHL & FedEx Internet shipping is a must.
Must have proficient English reading and writing skills and be able to read and comprehend MSDS sheets and standard work instructions.
Ability to work within established procedures with a moderate degree of supervision.
Ability to prioritize work, self-starter, organized, detail oriented.
Ability to work well under pressure, good communication and interpersonal skills.
Delivers quality work consistently.
Recognize and solves problems; evaluates and selects solutions from established options.

Nice To Haves

bachelor's degree preferred
Solid knowledge and understanding or US Export Administration Regulations a plus
Working knowledge of export document preparation a plus
Oracle experience a plus

Responsibilities

Prepares required shipping documents for outgoing goods, ensuring shipments comply with export and destination import requirements.
Schedules and coordinates both domestic and international freight forwarder transactions as required.
Maintains shipping records, including providing tracking or shipping history information to customers on request.
Uses supplier supplied and internet-based shipping software to transact orders.
Label outgoing material with appropriate documents as required.
Review open customer orders, coordinate completion with manufacturing to meet the customer shipping schedule and satisfy the requested ship dates.
Ensure proper revenue recognition by completing the final transaction as appropriate and generate the customer invoicing upon final dispatch. Audit waiting-to-ship reports daily to ensure all invoicing is completed.
Ensure that the most appropriate freight forwarders and carriers are selected to achieve company targets and objectives in quality, delivery and cost.
Coordinate the shipping of freight by contacting appropriate freight carriers.
Shop rates for prepaid shipments to ensure that best possible freight rates are being utilized.
Works to resolve any issues related to the final customs clearance associated with any export and/or import of Qualitrol materials as required.
Maintain knowledge of current international import/export regulatory requirements. Update applicable standard operating procedures as necessary.
Formally document new or changed procedures. Identify who requires training and execute training if needed.
Enters data into an automated inventory control system using a computer.
Distribute by fax, email, courier, and file documents related to export shipments or other shipments requiring additional documentation.
Store and archive shipment documents and provide as required.
Conducts physical inventory of parts and maintains storage areas in a neat and orderly fashion.
Maintains work area in accordance with 5S standards.
Assist on a backup basis, the Shipping and Receiving areas to complete daily standard work including, but not limited to, loading/unloading trucks, receive, count, and deliver and/or stock material in the destination location, pick up packaged items from cell locations and process for shipment, package material and over-pack cartons when required, prepare skids and cartons for transport.
Acts as Shipping and Receiving group leader in the absence of the Shipping Coordinator and/or Shipping and Receiving Supervisor.
Perform similar, comparable, or related duties as required and assigned.