Shipping & Receiving Clerk

Nikkiso Cryogenic Industries•Oakdale, PA

About The Position

The Shipping and Receiving Clerk supports service center operations by ensuring the accurate and timely receipt, storage, and shipment of parts, materials, tools, and customer equipment. The role maintains shipping and receiving records, verifies inventory transactions, and coordinates with repair coordination, procurement, workshop personnel, and carriers to support customer commitments. The position receives and inspects incoming items, records and labels receipts, routes materials to appropriate locations, prepares and documents outgoing shipments, and coordinates pickups and deliveries. It also maintains inventory accuracy and organized storage areas, tracks material movement, and supports safe, efficient service center operations. The role works primarily in a warehouse and service center near industrial equipment and moving materials.

Requirements

High school diploma or equivalent.
Previous experience in shipping, receiving, warehousing, or inventory control.
Ability to read and accurately interpret packing slips, purchase orders, shipping instructions, and part identification information.
Basic computer skills and the ability to enter and maintain accurate records.
Strong attention to detail, organizational skills, and follow-through.
Effective communication skills and the ability to work collaboratively across departments.
Ability to manage changing priorities in an active service center environment.
Ability to use required personal protective equipment and approved lifting methods or mechanical assistance when handling heavy or oversized items.

Nice To Haves

Experience in an industrial, manufacturing, or equipment repair environment.
Familiarity with ERP systems and inventory management processes.
Experience preparing freight shipments and coordinating with carriers.
Forklift operating experience.
Familiarity with packaging requirements for mechanical parts and rotating equipment.

Responsibilities

Receive incoming parts, materials, tools, and customer equipment; verify quantities and descriptions against purchase orders, packing slips, and supporting documents.
Inspect deliveries for visible damage, discrepancies, or missing items and promptly communicate concerns.
Record receipts in the company inventory or ERP system.
Identify and label received items with applicable part numbers, serial numbers, and job or customer references.
Route materials to designated storage locations or work areas while maintaining traceability.
Prepare outgoing shipments of repaired equipment, replacement parts, tools, and materials.
Verify shipment contents against sales orders, job requirements, and shipping instructions.
Package, label, and secure items with appropriate protective materials.
Prepare packing lists, shipping labels, bills of lading, and other required shipping documents.
Coordinate pickups and deliveries with approved freight carriers, parcel services, and internal personnel.
Maintain shipment records and provide tracking information to appropriate teams.
Assist with international shipping documentation in coordination with designated logistics or compliance personnel, as needed.
Maintain organized storage areas and accurate inventory records.
Perform inventory transactions, cycle counts, and physical inventory activities.
Investigate and report inventory discrepancies and assist with corrective actions.
Track movement of materials between receiving, storage, workshop, and shipping areas.
Keep customer-owned equipment and materials clearly identified and traceable.
Operate forklifts, pallet jacks, and other material-handling equipment only when trained and authorized.
Follow company safety procedures, material-handling requirements, and applicable work instructions.
Maintain clean and orderly shipping, receiving, and storage areas.
Coordinate with internal teams to prioritize urgent shipments and material requirements.
Report damaged equipment, unsafe conditions, and shipping or receiving issues promptly.
Identify opportunities to improve accuracy, organization, and turnaround time.
Complete required safety training and participate in other training as directed by the company or manager.
Wear approved PPE as needed and ensure applicable safety and PPE requirements are enforced with staff.
Perform other duties, responsibilities, and activities as assigned; these may change at any time with or without notice.