Shipping & Receiving Clerk

MEDICAL TECHNOLOGY ASSOCIATES LLC•Pittsburgh, PA

20d

About The Position

The Shipping & Receiving Coordinator ensures accurate, timely, and compliant handling of incoming and outgoing gauges and equipment. The role supports calibration workflow integrity, chain of custody, and adherence to internal SOPs and ISO/IEC 17025 requirements. Work includes receiving inspection, documentation, internal routing, packaging, logistics coordination, and final shipment of calibrated equipment, with occasional local pickups and deliveries using company vehicles. This is a full-time position scheduled from 8:00 AM to 4:30 PM, with a 30-minute unpaid lunch and two 15-minute breaks. Hours may change based on business needs, including customer delivery or pickup requirements, transportation routing changes, and reporting deadlines. The role follows company quality policies and procedures, including QP-2, QP-10, and applicable Sesame procedures and shipping SOPs. It also requires protecting customer confidential information and proprietary rights, maintaining an organized and access-controlled shipping and receiving area, and supporting periodic inventory or internal audits as needed.

Requirements

High school diploma or GED required.
Valid driver’s license required.
Must be able to lift and move packages and use carts and dollies as needed.
Strong attention to detail and organizational skills.
Ability to work independently.
Basic computer proficiency.
Follow company quality procedures and protect customer confidential information and proprietary rights.

Nice To Haves

One or more years of experience in shipping, receiving, logistics, or inventory control preferred.
Familiarity with calibration, metrology, or ISO/IEC 17025 environments is a plus.
Experience with IndySoft or Sesame is advantageous.

Responsibilities

Read, understand, and implement company quality policy and procedures in all job functions.
Follow QP-2 and QP-10 procedures for inspection, transport, storage, FIFO handling, and final shipping of IM&TE and consumable standards.
For applicable labs using Sesame, follow SOP 301-2 and SOP 301-3, including work order initiation, client selection, gage ID assignment, purchase order and calibration information entry, and workflow traceability documentation.
Protect clients’ confidential information and proprietary rights, including procedures, drawings, and calibration results.
Inspect incoming packages for visible damage, document findings and photographs when applicable, and notify customers before proceeding.
Match received contents against shipping documentation or purchase orders and resolve discrepancies before intake.
Ensure items are identified by serial number or gage ID, engraving or labeling items when identification is missing.
Log and tag incoming assets in IndySoft or Sesame and assign them to the correct department or shelf in accordance with FIFO requirements.
Clean incoming gauges as necessary before technician handling, and store and transport equipment according to environmental and security controls.
Maintain a clean, organized, and access-controlled shipping and receiving area.
Verify incoming equipment against customer shipping reports and packing slips; contact customers to clarify discrepancies or special requirements.
Initiate and document work orders in the appropriate gage management system, ensuring customer data, purchase order numbers, recall dates, and special instructions are recorded correctly.
Assign gage IDs as required and route gauges to the appropriate calibration department or staging shelf with the required paperwork.
Confirm calibration work is complete and paperwork, stickers, and certificates are finalized before shipment.
Package items securely according to QP-2 and SOP 303-2, including anti-static protection and fragile-instrument labeling.
Complete and attach packing lists, calibration certificates, and shipping reports.
Generate UPS or FedEx carrier labels, prepare shipments for pickup, and confirm tracking information.
Obtain proof of delivery for equipment drop-offs and retain signed shipping reports for invoicing support.
Schedule pickups and drop-offs with external carriers and internal departments.
Drive company vehicles for pickups and deliveries as needed, maintaining a valid driver’s license and following company vehicle operation policies.
Participate in periodic inventory or internal audits as needed.
Perform additional duties as assigned based on business needs.