Shipping Coordinator

W. R. Grace & Co.•Baltimore, MD

11d•$60,152 - $82,709•Onsite

About The Position

Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide. W. R. Grace is seeking a Shipping Coordinator to manage daily inbound and outbound plant logistics, ensuring all materials move safely, accurately, and on schedule. Acting as a critical operational bridge, this position collaborates closely with operations, production, procurement, and customer service to maintain high inventory precision and fulfill customer delivery expectations. The coordinator is directly responsible for maintaining data integrity within SAP, executing precise system transactions, and upholding strict safety and compliance standards across all logistics and freight operations.

Requirements

High school diploma or GED required.
1+ years of experience in shipping, receiving or logistics within an industrial manufacturing or chemical plant.
Proficient in Microsoft Office (Excel, Word, Outlook) for tracking inventory, data analysis, and documentation.

Nice To Haves

Associate degree in Logistics, Supply Chain, or Business Administration preferred.
2+ years of experience in shipping, receiving, or logistics within a industrial manufacturing or chemical processing environment.
Ability to manage multiple priorities in a high-volume shipping environment.
Experience using Enterprise Resource Planning systems like SAP (SD/MM modules) or Oracle to manage shipments, inventory, and order fulfillment.
Familiarity with shipping documentation (BOL, SDS, COA, export documentation if applicable)
Strong communication skills to coordinate with freight carriers, site EHS officers, plant operators, and customer service teams.

Responsibilities

Ensure compliance with DOT, hazmat and site-specific shipping regulations
Verify accuracy and completeness of shipping documents for regulated materials
Comply with all plant environmental, health, safety, and process safety standards and procedures.
Report hazards, deviations, and injuries in a timely manner
Coordinate and manage all aspects of shipping and receiving processes, including scheduling shipments and tracking deliveries across multiple transportation modes (truck, rail, barge where applicable)
Responsible by site logistics digital platform controlling inbound/outbound truck movement (Vector)
Coordinate dock scheduling to prioritize loading/unloading activities and material movement between production units and storage locations
Prepares shipments by obtaining the product labels, pick list, BOL, packing list, SDS, CoAs and any other shipping documentation. Inputs shipment details into SAP
Communicate with carriers, vendors, and internal teams to ensure timely and accurate shipments
Monitor inventory levels and reorder supplies as necessary to meet shipping demands
Prepares and ships samples of materials upon request
Ensure accuracy of goods receipt (GR) and goods issue (GI) transactions
Investigate and resolve inventory discrepancies between SAP and physical stock
Support stock transfers (STOs), returns (RMA), and inventory adjustments
Assists with ordering raw materials that are needed and processes requisitions (utilizing SAP)
Support inventory control processes including cycle counts and reconciliation
Support audits by maintaining organized and compliant logistics records
Monitor and resolve blocked deliveries, shipment errors, and SAP exceptions
Support month end closing activities such as inventory reconciliation and data entry
Provide exceptional customer service by addressing shipping inquiries and providing status updates
Assist in the development and implementation of procedures to enhance efficiency and reduce costs
Track and support logistics KPIs such as: On-time shipments (OTIF), inventory accuracy, shipping documentation accuracy, freight and carrier performance
Identify process inefficiencies and support lean / 5S initiatives in logistics operations
Provide administrative and support coverage during absences of other logistics team members (e.g., other logistics coordinators, logistics supervisors)